PCDepartment Administrative Assistant Job Ann Arbor area,Michigan USA,Administrative/Clerical

Position: PC1 Department Administrative Assistant
JOB

Job Title: PC1 Department Administrative Assistant
Duration: 12 M+
Location:
Ann Arbor, MI - 48105

Company Background:
Our client, a major employer in the area, is looking for a PC1 Department Administrative Assistant to be part of its team in its North American operations.

Job Description:

Position Title: Administrative Assistant Powertrain Calibration Engineering (PCE1)

Position Summary

Provide administrative and coordination support to the PCE1 team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including TMC counterparts.

Primary Responsibilities

Coordinate calendars, meetings, and travel arrangements for team members and leadership
Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
Track and follow up on action items, project updates, and key deliverables
Maintain department records, SharePoint sites, and documentation systems
Support onboarding activities, travel reservations and general team logistics
Coordinate communication with cross-functional teams and global counterparts (including Japan)
Assist with budget tracking, expense reporting, and administrative processes

Requirements:
All candidate must be tested in Excel and score 80% or higher to qualify

Minimum Qualifications

Associate's, Bachelor's degree or equivalent work experience
3+ years of recent strong administrative support experience supporting senior leadership
Basic Knowledge of SAP/Ariba
Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

Experience supporting engineering or technical teams
Experience working in a global environment, including coordination with Japan
Familiarity with SharePoint or document management systems
Familiarity with advanced visualization/analysis packages (e.g., Power BI)
Openness to explore new tools and methods (e.g., AI) to improve work efficiency
Experience supporting project tracking or reporting activities

Core Competencies

Communication
Collaboration
Organizational effectiveness
Attention to detail
Flexibility and adaptability