Department Administrative Assistant

V2

Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquarteerd in Bloom filed Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2

Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company!
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Description:

Position Title:

Administrative Assistant – Powertrain Calibration Engineering (PCE1)
Position Summary:
Provide administrative and coordination support to the PCE1 team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including TMC counterparts.
Primary Responsibilities:

• Coordinate calendars, meetings, and travel arrangements for team members and leadership
• Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
• Track and follow up on action items, project updates, and key deliverables
• Maintain department records, SharePoint sites, and documentation systems
• Support onboarding activities, travel reservations and general team logistics
• Coordinate communication with cross-functional teams and global counterparts (including Japan)
• Assist with budget tracking, expense reporting, and administrative processes

Requirements:
All candidate must be tested in Excel and score 80% or higher to qualify
Minimum Qualifications:

• Associate's, Bachelor's degree or equivalent work experience
• 3+ years of recent strong administrative support experience supporting senior leadership
• Basic Knowledge of SAP/Ariba
• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Experience supporting engineering or technical teams
• Experience working in a global environment, including coordination with Japan
• Familiarity with SharePoint or document management systems
• Familiarity with advanced visualization/analysis packages (e.g., Power BI)
• Openness to explore new tools and methods (e.g., AI) to improve work efficiency
• Experience supporting project tracking or reporting activities

Core Competencies:

• Communication
• Collaboration
• Organizational effectiveness
• Attention to detail
• Flexibility and adaptability

V2

Soft is an Equal Opportunity Employer ( EOE). We welcome applicants from all backgrounds, including individuals with disabilities and veterans.
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