Administrative Specialist Intermediate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components: patient care, education and research that together enhance our contribution to society.

The Department of Neurosurgery seeks an Administrative Specialist to provide advanced administrative support for faculty and fellowship credentialing, faculty recruitment and onboarding, faculty promotions and periodic career reviews, and staff recruitment activities. The coordinator will work closely with department leadership, faculty, the promotions committee, fellowship leadership, HR partners, and administrative teams to ensure timely, accurate, and effective coordination of critical faculty and staff processes.

The role requires excellent judgment, discretion, organizational skill, and the ability to manage multiple priorities in a fast‑paced academic medical center environment. This position reports to the Chief Department Administrator and will operate in a hybrid capacity with a minimum of two days in the office per week.

• Faculty Recruitment and Onboarding
  • Lead administrative coordination for faculty recruitment activities within the department.
  • Coordinate faculty recruitment logistics, including interview scheduling, itinerary development, meeting coordination, candidate communications, and preparation of recruitment materials.
  • Partner with faculty search committees, department leadership, HR, and other administrative offices to support timely and effective faculty recruitment processes.
  • Assist with faculty offer, appointment, and onboarding processes, ensuring required documentation and communications are completed accurately and on schedule.
  • Coordinate onboarding and orientation activities for new faculty, including preparation of onboarding materials, scheduling introductory meetings, supporting access requests, and assisting with workspace, equipment, and technology needs.
  • Serve as a resource for new faculty during the onboarding period, helping connect them with appropriate departmental, institutional, research, clinical, and administrative resources.
  • Track faculty recruitment and onboarding progress, maintaining accurate records and follow‑up items.
• Fellowship Credentialing and Administrative Support
  • Coordinate fellowship credentialing processes in collaboration with fellowship leadership, GME partners, credentialing offices, HR, and other institutional stakeholders.
  • Track required documentation, deadlines, approvals, compliance requirements, and credentialing milestones for incoming and continuing fellows.
  • Assist with preparation, collection, review, and submission of fellowship‑related materials, ensuring accuracy and completeness.
  • Support communication with fellows, program leadership, faculty, and administrative offices regarding credentialing requirements, onboarding tasks, and related timelines.
  • Maintain organized and confidential records related to fellowship credentialing and onboarding.
• Faculty Promotions, Career Reviews, and CV Maintenance
  • Provide administrative support for faculty promotion processes, including preparation, tracking, and organization of required materials.
  • Work closely with faculty, department leadership, and the promotions committee to coordinate promotion timelines, meetings, documentation, and follow‑up items.
  • Assist with periodic career reviews, including scheduling, document collection, preparation of review materials, and tracking completion.
  • Coordinate and maintain monthly faculty CV updates, ensuring faculty CVs are current, accurate, and formatted according to departmental and institutional standards.
  • Communicate with…