PCDepartment Administrative Assistant

PC1 Department Administrative Assistant

Our client, a major employer in the area, is looking for an PC1 Department Administrative Assistant to be part of its team in its North American operations.

General administrative support duties for MBD, including, but not limited to:

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings)
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for TMs.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders.
• Mail distribution

This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.

• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members
• Basic Japanese Skill is a plus but not mandatory