Administrative Assistant

Job Description

Insight Global is seeking an Administrative Assistant to support a fast-paced engineering team. This individual will provide high-level administrative coordination to ensure efficient day-to-day operations, supporting both leadership and team members. The ideal candidate is highly organized, detail-oriented, and comfortable working across cross-functional and global teams. This role is onsite and 32 hours a week

• Manage calendars, schedule meetings, and coordinate travel arrangements for leadership and team members
• Prepare, format, and distribute reports, presentations, and meeting materials
• Track action items, project updates, and key deliverables to ensure alignment and follow-through
• Maintain department documentation, records, and internal systems (e.g., SharePoint)
• Support onboarding logistics, travel coordination, and general team operations
• Facilitate communication with cross-functional partners and global stakeholders
• Assist with budget tracking, expense reporting, and administrative workflows

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations.

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• Associate’s or Bachelor’s degree, or equivalent work experience
• 3+ years of administrative support experience, preferably supporting senior leadership
• Experience with SAP, Ariba, or similar systems
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
• Excellent organizational, communication, and time management skills
• Ability to multitask and prioritize in a fast-paced environment Bilingual - English and Japanese