Administrative Assistant Senior Job Ann Arbor area,Michigan USA,Administrative/Clerical

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities

* This position supports primary care segment in the Region which includes East Ann Arbor Health, East Ann Arbor Geriatrics and Dominos Farms Family Medicine.

Payroll Responsibilities

Lead Region payroll for staff
Process time - approve, communicate with leads and all staff
Communicate prior period adjustments
Run Biweekly queries for payroll
Run Ad-hoc reports for managers
PTO Sell Back
Help with Incident report notifications

Job Data Responsibilities

Create PARs for all job data changes - effort change, promotions, terminations, title change, supervisor change, DBE changes

Blue Folder Brigade Member Responsibilities

Create blue folder for new staff and coordinate transfers for current Michigan Medicine staff

Confirm accurate info for JACHO and perform annual audits for all Region staff blue folders

Attend meetings and communicate changes and improvements to managers.

HR Responsibilities

Work with Work Connections and HR Solutions Center on leave of absences
Onboard new staff regarding Payroll
Assist in hire process for patient services position - post position, screen resumes, arrange interviews, prepare job hire in eRecruit Cornerstone

Cornerstone Responsibilities

Enroll staff for classes
Enter ongoing learning education credits for staff
Monitor out of compliance mandatories for staff and send out of compliance emails to staff

Purchasing Responsibilities

Create Purchase orders in Marketsite for Clinics
Submit invoices, track payments, and deliveries for clinic supplies

Other Responsibilities

Culture Coach
- Employee Survey
Filing staff paperwork in employee files
Support Regional Manager and Ambulatory Care Managers
Work closely with operational team leads and all staff regarding payroll, benefits, accruals, PTO balances, etc.
Pharm temps - hire and facilitate onboarding process
Assist with building and employee access - initial and renewal requests for building (key and ), system (e.g. MiChart, MLearning) and email group access.
Administrative liaison for Patient Family Advisory Council meetings.
Tuition Reimbursement
- Collect required paperwork and support documents and submit PAR.
Complete Purchase Orders for Cleaning service allocations

Required Qualifications

High school diploma, associate degree and/ or an equivalent combination of education and experience is necessary.
HRMS and FIN M-Pathways
Strong Michigan Medicine Payroll experience
Time management
Strong interpersonal skills and the ability to work well with all levels of staff and faculty.
Strong administrative assistant skills
The ability to take initiative, work independently, prioritize, follow through on job responsibilities and manage multiple tasks in a busy heath care environment.
Display leadership through problem solving and be team oriented.
Must be able to work in a team setting and have excellent communication skills, strong interpersonal and organization skills.
Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, Calendar software, as well as other database or similar applications.
Strong customer service focus.
Must maintain excellence attendance and time management skills.
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