Project & Education Program Coordinator

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Department of Surgery is seeking a full-time Project & Education Program Coordinator (Admin/Project Coordinator) to provide administrative and project coordination support for undergraduate medical education and departmental education, quality, clinical operations, and faculty development initiatives. Working under the direction of the Department's Project Manager, this position supports the planning, coordination, and execution of strategic projects while serving as a key member of the Surgery Education office.

The individual will collaborate with faculty, learners, and administrative staff across Michigan Medicine and the Medical School to advance the Department's clinical, educational, and research missions.

• Coordinate and support department-wide projects and strategic initatives under direction of the Project Manager.
• Assist with the planning and execution of departmental programs, meetings, workshops, and special events.
• Manage project logistics, including scheduling, room reservations, catering, printing, communications, and meeting materials.
• Track project timelines, deliverables, action items, and follow-up activities to ensure timely completion.
• Prepare agendas, minutes, presentations, reports, and other project documentation.
• Provide administrative and logistical support for a variety of departmental programs and strategic intiatives, including, but not limited to:
• Surgical Teams Rising to Improve Quality and Clinical Excellence (STRIQE)
• Listening, Identifying, Facilitating, Transformation Together (LIFTT)
• Academy of Surgical Educators (ASE)
• Education Cabinet

• Support the daily operations of the Surgery Education Office.
• Cross-train to provide coverage and support for the Undergraduate Medical Education Liaison.
• Oversight of the Surgery Clerkship evaluation process, including scheduling, monitoring learner progress, auditing evaluation completion, and maintaining compliance with institutional and accreditation requirements.
• Support the Residency Preparation Course (RPC) by assisting with simulation sessions, lectures, schedules, course logistics, learner assessments, and program evaluations.
• Manage the Visiting Student Learning Opportunities (VSLO) elective process in collaboration with section faculty, the Office of Medical Student Education, and institutional partners.
• Administer the NBME examination process for the required surgery clerkship, including scheduling, exam preparation, proctoring, documentation, and adherence to NBME testing policies and security standards.
• Maintain educational records, calendars, and program documentation in accordance with institutional policies and accreditation requirements.
• Assist with educational events, meetings, and intiatives in collaboration with the Office of Medical Student Education and other institutional partners.

• Coordinate meetings for departmental leadership, faculty committees, and work groups.
• Draft and distribute correspondence, meeting materials, and departmental communications.
• Monitor shared inboxes, manage administrative requests, and facilitate timely follow-up on action items.
• Develop and manitain standard operating procedures and administrative workflows.
• Provide general administrative support for departmental priorities and special initiatives.
• Perform other administrative and project coordination duties as assigned.

• Bachelor's degree and one (1) year of administrative, project coordination, or related experience, or an equivalent combination of education and experience
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
• Demonstrated attention to detail and commitment to producing accurate, high-quality work
• Ability to work independently and collaboratively while exercising sound judgment and professionalism
• Excellent written, verbal, interpersonal, and proofreading skills
• Proficiency…