Field Placement and Program Coordinator

Job Summary

The University of Michigan School of Social Work's Office of Field Education seeks a Field Placement and Program Coordinator to support student field placements, develop relationships with community-based agencies, and contribute to the effective administration of the Office of Field Education.

This position combines field-placement coordination (approximately 60%) with program and administrative support (approximately 40%). The successful candidate will bring a student-centered approach, sound professional judgment, strong organizational skills, and a commitment to social work education, community engagement, and social work values and ethics.

The coordinator will work collaboratively with students, field faculty, School of Social Work colleagues, and community partners. Responsibilities include identifying and engaging potential field sites, facilitating student placement processes, responding to student questions, coordinating office operations, and supporting projects and initiatives of the Office of Field Education. The relative distribution of responsibilities may fluctuate during peak placement and program periods.

Field Placement Coordination (60%)

• Identify, recruit, and support prospective community-based field education sites.
• Assist with the selection, training, and ongoing engagement of field agencies.
• Develop field-placement opportunities that align with student learning needs and Office of Field Education requirements.
• Facilitate student placements with field agencies using established matching processes and protocols.
• Maintain accurate and timely placement information in relevant databases and systems.

Communicate regularly with field faculty assigned to specific agencies and placement sites.

Student Placement Support

• Guide students through the administrative and procedural aspects of the field-placement process.
• Follow up with students regarding field plans, agency interviews, registration requirements, and required forms.
• Respond to initial student questions and concerns related to placement processes.
• Identify concerns requiring additional expertise and refer or elevate them to field faculty, the Assistant Director, or the Director of Field Education, as appropriate.
• Provide timely, accurate, and student-centered communication throughout the placement process.

Program and project coordination

• Participate in Office of Field Education team meetings, placement meetings, and online program meetings.
• Collaborate with the Director and Assistant Director of Field Education on projects involving:
  • agency recruitment and development
  • agency review and vetting
  • student support services
  • placement-process software and system enhancements
  • curricular or program innovations
• Track project activities, timelines, and deliverables.
• Support other Office of Field Education initiatives and special projects as assigned.

Program and Administrative Support (40%)

• Provide welcoming and professional front-office support to students, faculty, staff, community partners, and visitors.
• Respond to general inquiries and direct individuals to the appropriate Office of Field Education resource or team member.
• Provide administrative and clerical support to the Director and Assistant Director of Field Education, field faculty, and other members of the office.
• Prepare and distribute reports, agendas, correspondence, and other materials.
• Record, edit, and distribute minutes for weekly team meetings and other meetings as assigned.
• Draft, format, proofread, and manage written communications.
• Create and maintain organized electronic and physical filing systems.
• Coordinate room reservations and meeting logistics.
• Order, maintain, and monitor office supplies and equipment.
• Assist with purchasing, expense reconciliation, email communications, and other office processes as assigned.
• Help maintain a welcoming, professional, accessible, and organized office environment.
• Handle confidential and sensitive information with discretion.
• Balance multiple priorities in a fast-paced, collaborative environment.
• Perform other related duties and projects as assigned.

• Bachelor's degree and at least three years of post-graduate professional experience
• Excellent interpersonal, written and oral communication skills.
• Demonstrated ability to provide responsive service to individuals from varied backgrounds and experiences.
• Strong organizational skills, attention to detail, and ability to coordinate multiple responsibilities and deadlines.
• Demonstrated…