Administrative Coordinator; Temporary Job Ann Arbor area,Michigan USA,Administrative/Clerical

Position: Administrative Coordinator (Temporary)

Everlaw is looking for a detail-oriented, highly organized Administrative Coordinator to join our team for a 4-6 month temporary assignment. In this role, you will provide critical operational and administrative support, managing calendar coordination, travel logistics, expense documentation, and executing funneled administrative tasks delegated to you
This entry-level position is ideal for an adaptable, high-execution professional who excels at following clear directions, navigating fast-paced environments, and utilizing modern productivity tools like Google Workspace
You will be embedded within our Office of the CEO team, partnering directly and daily with a seasoned Executive Administrator. The team focuses on streamlining executive logistics, managing complex calendar and travel demands, optimizing workflows, and ensuring smooth, efficient day-to-day operations for our leadership team
We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals
We’re excited for you to learn, grow, and contribute right away! We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1
Coordinate and manage complex calendars delegated by the Executive Administrative Specialist, proactively resolving scheduling conflicts with precise attention to time zones and meeting links
Handle end-to-end meeting logistics, including room bookings, AV preparation, and issuing error-free calendar invites
Conduct initial research for flight, hotel, and ground transportation options through systems like Navan, compiling detailed travel itineraries for approval
Manage expense workflows by collecting digital and physical receipts, organizing documentation, and submitting accurate expense reports through company systems like Rippling
Partner directly with the Executive Administrative Specialist to execute funneled administrative tasks, ensuring seamless handoffs, accurate execution, and consistent follow-through
Practice transparent escalation and reporting by communicating progress clearly and flagging operational blockers immediately
Maintain high discretion and professional integrity when handling sensitive data, executive communications, and strategic information

Benefits

Mind & Body
- Everlaw cares about the whole person, and that is underscored by our health care plan. Everlaw offers employees and their dependents private health insurance which covers 100% of employee health insurance premiums and 60% of dependent premiums.
Investing in Your Future
- Everlaw believes in building for the long-term – for both our product and our employees. Everlaw enrolls employees in a pension fund upon hire where employees contribute 4% of their salary with a company match of 4%. An additional 1% comes from the UK government in the form of tax relief.
Family Bonding
- Everlaw supports growing families by ensuring employees receive 100% of their salary for up to 10 weeks for family-bonding leave, in addition to 8 weeks of fully paid leave for birthing parents.
Everlawlidays and More
- When you have a group of highly skilled, highly driven truth-finders, it’s important to build in breaks for recharging. Everlaw offers employees 20 days of paid holiday per calendar year in addition to the eight public holidays in England and Wales. Everlaw also recognises four ‘Everlawlidays’ that are designated days off for the whole company. Upon their fourth work anniversary, employees are upgraded to 23 days of holiday and to 27 days on their seventh work anniversary.
On-Site Lunches and Snacks
- Enjoy delicious daily catered lunches and…