Admin Specialist Assoc Health

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Education Admin Specialist Associate provides comprehensive administrative and operational support for the Department of Anesthesiology's Medical Student Education Program and the Graduate Medical Education (GME) Residency Program. This position supports residency program compliance, educational program administration, clerkship coordination, recruitment, financial processes, and daily program operations while ensuring adherence to institutional, accreditation, and departmental requirements.

The position works collaboratively with faculty, residents, medical students, institutional offices, and departmental staff to deliver high-quality educational programming and administrative support.

Distribute faculty and resident evaluations through Med Hub and monitor completion to ensure compliance with program requirements.

Enter, maintain, and update resident rotation schedules in Med Hub and other required institutional systems.

Assist with resident medical license renewals and required documentation.

Coordinate graduating resident check-out and transition activities.

Register residents for ACLS and PALS certification and recertification courses.

Maintain accurate residency records and educational documentation.

Assist with compliance activities related to accreditation and institutional requirements.

Perform additional administrative duties to support program operations.

Welcome medical student rotators and serve as the primary liaison during their Anesthesiology rotation.

Develop, coordinate, and communicate clinical schedules for rotating medical students.

• Coordinate home and visiting student elective rotations.

Distribute and monitor completion of required student evaluations.

Assist with planning and execution of educational events, including Career Seminar Series and other departmental programming.

Support the Director and Assistant Director of Medical Student Education with administration of clerkship objectives and educational activities.

Coordinate educational experiences for learners from outside the Department of Anesthesiology.

Recommend process improvements that enhance educational operations and learner experiences.

Process resident meal allowance payments.

Process resident holiday pay.

Serve as backup support for resident expense reimbursement processing.

Verify monthly VA billing reports for accuracy by comparing Med Hub rotation schedules and continuity clinic assignments.

Assist with additional financial and administrative functions as assigned.

Assist with planning and coordinating residency interview and recruitment events.

Coordinate interview day logistics, including room setup, food service, applicant flow, and event support.

Welcome applicants and respond to general program questions.

Gather information and documentation required for Chair letters.

Promote the Medical Student Clerkship Program as an important residency recruitment pipeline.

Provide recommendations for improving recruitment processes and applicant experiences.

Coordinate daily resident and medical student schedule changes.

Assist with Youth Summit planning and logistics.

Coordinate In-Training Examination (ITE)…