Meetings​/Special Events Mgr

# Meetings/Special Events Mgr University of Michigan Ann Arbor, MIFull-Time Sep 22, 2026

Hospitality##

Job Description ##

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.## Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.

Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.##

Job Summary The Department of Surgery invites applications for the position of Meeting/Special Events Manager to plan and implement events that serve faculty, staff, learners, and the greater community. This position is part of the Department of Surgery Communications team. The Meetings/Special Events Manager will be responsible for the Department's academic events, including large meetings, workshops, scientific conferences, celebrations, and some staff events.

This is a demanding position that requires the highest standards of excellence, attention to detail, and flexibility. Characteristic duties and responsibilities may change over time to reflect the evolving needs and priorities of the Department. This position requires significant on-site time at our main medical campus and at relevant event venues.## Responsibilities
*** Event Planning
*** Plan in-person and virtual events by carrying out logistics including but not limited to speaker arrangements, hotel accommodations, audio visual needs, room reservations, site designs, facility arrangements, catering, parking, transportation, and other vendor services.
* Serve as event lead and primary point of contact on the day of events.
* Work with the Department Chair and Communications Office to ensure that the Department is developing and providing a well-rounded portfolio of events.
* Serve as the expert on physical space, vendors, and other aspects of events. Make recommendations and present event proposals.
* Prepare relevant informational materials, event descriptions, marketing copy and invitation text in collaboration with the Communications Office. Assemble components for announcement and digital marketing related to events and meetings; coordinate the mailing, emailing of save the date communications, invitations, confirmations and meeting packets. Oversee the printing of name tags, place cards, table tents and menu cards and their organization for use or distribution at the event when needed.
* Prepare schedules, agendas and informational material for events and distribute those to stakeholders and service providers as necessary.
* Provide oversight of site set-up, vendor arrangements, and hosting assistance during in-person and virtual events.
* Support recruitment conferences and other professional society events including promotion of our speakers on social media, and hosting in-person or virtual booths.
** Administrative
* ** Maintain data for all events, track individual participant records and their response status. Generate reports on a scheduled and as-needed basis, host debrief meetings, manage post-event surveys and evaluations.
* Obtain quotes, manage budgets, secure and facilitate contracts, and provide P-card reconciliation.
* Monitor and manage use of office inventories (invitations and other paper stock, badge holders and gift items). Reorder as needed.
* Respond to telephone, e-mail,…