Proposal Coordinator

Proposal Coordinator - multiple locations (Ann Arbor, MI; Oakdale, MN; Washington, DC)

Limno Tech is a leading environmental engineering and science firm that helps clients make decisions based on the best available science and real-world constraints. Our values are to honor the science, lead through innovation, act through partnership, commit to the long-term, and pursue bold actions. We invite you to join a team of smart, talented people who are motivated every day to deliver excellence and make a difference for our clients, partners, and the environment.

We are seeking a highly motivated Proposal Coordinator for one of the following offices:
Ann Arbor, MI;
Oakdale, MN;
Washington, DC. The ideal candidate is detail-oriented, organized, a fast learner, calm under pressure, enthusiastic, and a people person.

This is a 40‑hour‑per‑week full‑time position. The candidate will be fully in‑person for an introductory 90‑day period. After the introductory period, a hybrid schedule request can be submitted in accordance with Limno Tech’s guidelines.

• Help develop, maintain, and champion Limno Tech’s proposal workflow procedures and processes, implementing from start to finish (go/no‑go and initiation to submittal/interview).
• Drive and coordinate the proposal development process:
  • Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the proposal lead/manager to develop production schedules.
  • Schedule meetings and track completion of staff and subcontractor assignments.
  • Facilitate communications between project staff and other staff regarding proposal development.
  • Coordinate with subcontractors (or prime) on schedules and materials.
  • Prepare agendas and lead kickoff and check‑in meetings with proposal teams.
• Co‑lead with technical team members the completion and submittal of high‑quality proposals within strict deadlines:
  • Collaborate with the proposal team to gather required information for proposals.
  • Fill out and review proposal forms and ensure completeness and accuracy.
  • Format and lay out proposal content using standard templates.
  • Lead proofreading, final editing, and layout of proposals.
  • Ensure all proposal requirements are met.
  • Package proposals to ensure a professional look and effective messaging.
  • Manage the final production and submission of all proposals in accordance with requirements and strict deadlines.
• Maintain and improve internal marketing and proposal materials:
  • Maintain proposal templates and help build material/content libraries.
  • Track and manage electronic proposal files and archives.
  • Compile materials for proposals and work with staff to complete updates (resumes, biosketches, project profiles, headshots, logos, firm overviews, other boilerplate content).
• Support management of accounts to help screen for and capture RFP opportunities and proposal submissions.
• Other marketing and business development support as needed.

• Bachelor’s Degree in Marketing, Communications, Journalism, English, Business, Environmental Science, or a related technical discipline (degrees in other specialties are acceptable if relevance and experience can be demonstrated).
• 2–4 years of relevant experience.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and time management (ability to prioritize tasks).
• Attention to detail; pride and responsibility for all aspects within your control.
• Advanced proficiency in MS Word, MS Teams, and Adobe Acrobat Pro.
• Proficiency in Microsoft Excel and PowerPoint.
• Proficiency or familiarity with Adobe Creative Cloud Apps (InDesign, Photoshop) is a plus.
• Familiarity with AI platforms and tools (e.g., Claude, ChatGPT, Gemini) and AI‑enabled proposal development workflows.
• Strong relationship‑building skills.
• Positive performance under pressure and ability to deliver quality products while meeting tight deadlines.
• Efficient multitasker.
• Interest and/or experience with business development is a plus.
• Must be legally able to work in the U.S. for any employer (proper documentation is required).

The salary for this position will be determined based on the candidate’s years and type of experience,…