Bibliographic Specialist

Reports to:

Manager, Cataloging/Librarian Department:
Mathematical Reviews Editorial

Since 1940, Mathematical Reviews® (MR) has served researchers and scholars in the mathematical sciences by providing timely information on peer-reviewed articles and books. Math Sci Net ® (the electronic version of MR) presents a fully searchable database with many tools designed to help navigate the mathematical sciences literature, including:

• reviews written by a community of experts
• bibliographic listings dating back to the early 1800s
• links to articles, journals, and publishers
• linked reference lists
• citation information on articles, books, and journals

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, Math Sci Net , professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work-life balance with potential for hybrid work
• Generous benefit offerings including:
• 9.5% employer contribution to 403(a) Retirement Plan
• 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
• Medical and dental coverage with employer cost share
• Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays
• Generous paid time off
• Technology equipment reimbursement for applicable roles

The Bibliographic Specialist is responsible for checking bibliographic data, cataloging at the paper level, performing author name checking, updating and entry, and sending and processing author correspondence. Additional tasks include cataloging collection and database expansion papers and participating in other department projects, as necessary.

On a daily production basis:

• Determine and confirm correct author name presentation for bibliographic entries including break author names, mark casing, and correct titles as needed based on determination of publisher intent.
• Verification process of Second Check Cataloging and metadata created by author.
• Search in-house dictionary of institutional addresses and assign an institution code to each author; mark paper for additional work if institutional affiliation requires addition to the dictionary.
• Verify catalog paging, language(s), and standard terminologies, add additional information such as editors, contributors, editions, translations, bibliographies, and obituaries.
• Research and provide information for editorial evaluation related to reprints, editions, and previous parts of papers.
• Make decisions regarding author names, including sending and processing author correspondence, as necessary.
• Participate in discussions, problem solving, and continuous improvement of department procedures.
• Contribute to a collaborative and supportive work environment; attend and contribute to departmental meetings.
• Perform similar or related duties as requested or assigned

5%

• Cooperation with other departments on processing procedures and problems.

• None

To perform this job successfully, an individual must be able to perform the essential functions listed above satisfactorily. The qualifications listed below are representative of some of the knowledge that may be required and skills that will be developed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some familiarity with foreign languages is highly desirable.
• Ability to identify and edit basic bibliographic and author information with strong attention to detail.
• Ability to use a variety of computer applications daily.
• Strong database and web searching skills.
• Well-developed communication and organizational skills.
• Ability to work independently to ensure timely completion of daily production tasks and work with colleagues to ensure daily production schedules are met.

• Demonstrates understanding of organization’s mission, structure, culture, and constituencies.
• Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.
• Responds positively to changes in the organization and the workplace.
• Demonstrate flexibility in responding to work demands.
• Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.
• Plans and organizes work effectively.