Administrative Manager Intermediate​/Associate

Administrative Manager

The Administrative Manager serves as the Michigan Neuroscience Institute's operational manager, ensuring that people, processes, systems, and resources are aligned to support current operations, organizational effectiveness, and future growth across a complex interdisciplinary research enterprise.

Reporting to the Managing Director, the position provides direct supervision of assigned staff while leading the integration of institute-wide administrative and operational functions across business operations, personnel, facilities, technology, research operations, and strategic initiatives.

The position serves as the operational partner supporting Institute leadership and is responsible for developing scalable administrative infrastructure that enables research excellence, organizational effectiveness, and strategic growth.

Key Responsibilities

Operational Leadership and Management

• Provide leadership and oversight for institute operational functions and administrative infrastructure.
• Develop and implement operational strategies that support institute priorities and long-term objectives.
• Advise institute leadership regarding operational risks, opportunities, resource requirements, and organizational effectiveness.
• Develop and monitor operational performance measures, service standards, workflows, and accountability mechanisms.
• Lead operational improvement initiatives that enhance efficiency, effectiveness, scalability, and service quality.
• Oversee implementation of approved organizational and strategic initiatives.

Administrative and Business Operations

• Direct day-to-day institute operations and ensure coordination across administrative, research, and operational support functions.
• Develop and implement policies, procedures, and business practices that support efficient and effective institute operations.
• Monitor operational performance and identify opportunities to improve service delivery, workflow efficiency, and resource utilization.
• Develop recommendations regarding operational resources, organizational effectiveness, and continuous process improvement.
• Coordinate operational planning associated with faculty recruitment, institute growth, infrastructure expansion, and strategic initiatives.

Research Operations Support

• Provide operational leadership supporting institute research activities and research infrastructure.
• Coordinate institute-wide operational support for faculty, trainees, laboratories, and shared research resources.
• Identify and resolve operational barriers affecting research productivity and institute effectiveness.
• Partner with Research Administration, Finance, Human Resources, Facilities, Health Information Technology & Services (HITS), Procurement, and other institutional stakeholders to support efficient research operations.
• Support planning, implementation, and continuous improvement of research infrastructure, shared resources, and operational capabilities.

Facilities, Space, and Infrastructure Management

• Oversee facilities and space-related operations across the Institute.
• Provide operational oversight of approximately 30,000 assignable square feet of research and administrative space across the Biomedical Science Research Building (BSRB), North Campus Research Complex (NCRC), and Medical Science II.
• Coordinate space planning, renovations, moves, access management, infrastructure readiness, and facilities-related projects.
• Develop recommendations regarding space utilization, infrastructure investments, and long-range space planning.
• Serve as the Institute's primary operational liaison for facilities and infrastructure matters.
• Ensure operational readiness supporting faculty recruitment, research growth, and strategic initiatives.

Technology and Operational Systems Oversight

• Provide operational oversight of institute technology resources and services.
• Serve as the primary operational liaison with Health Information Technology & Services (HITS), vendors, and institutional technology partners.
• Coordinate operational planning related to technology infrastructure, access management, equipment deployment, inventories, and continuity of operations.
• Monitor technology-related operational performance and facilitate resolution of issues affecting institute operations.
• Maintain operational documentation, technology inventories, and vendor service relationships.

Personnel and Workforce Operations

• Oversee onboarding, offboarding, workforce transitions, and personnel-related administrative processes for faculty, staff, postdoctoral fellows, trainees, visitors, temporary employees, and student employees.
• Partner with Medical School Human Resources and institutional stakeholders to support workforce planning and personnel operations.
• Develop and maintain operational processes supporting personnel administration, organizational effectiveness, and regulatory compliance.
• Ensure personnel-related workflows are coordinated, documented, and consistently executed.

Strategic Initiatives and Organizational Implementation

• Lead…