Procurement Assistant III; OCFO - Procurement Division

OFFICE OF CHIEF FINANCIAL OFFICER - PROCUREMENT DIVISION
PROCUREMENT ASSISTANT III

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The Office of the Chief Financial Officer - Procurement division is accepting applications for a Procurement Assistant III position.

The Procurement Assistant III is an experienced level paraprofessional within the City of Detroit Office of the Chief Financial Officer that requires limited direction and supervision. The Procurement Assistant conducts complex duties and responsibilities to support the Office of Contracting and Procurement.

The key services provided include but are not limited to: verifying the accuracy and completeness of the purchasing contract; providing support to Contracting and Procurement Specialists during bid solicitation; ensuring delivery schedules are met; maintaining records and files; understanding market conditions that impact purchase decisions; and processing payments and automatic requisitions. Procurement Assistants may use ERP Cloud applications to assist Contracting and Procurement Specialists with various purchasing functions.

• Plans, assigns, and coordinates the work of Procurement Assistants I, II and other clerical and administrative staff
• Performs ERP Cloud applications that impact assigned operations including other technology applications that are introduced over time
• Prepares purchase orders and send copies to suppliers and to departments originating requests
• Determines if inventory quantities are sufficient for needs, ordering more material when necessary
• Responds to customer and supplier inquiries about the order status, changes, or cancellations
• Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed to late deliveries, and other problems
• Reviews requisition orders to verify accuracy, terminology, and specifications
• Prepares, maintains, and reviews purchasing files, reports, and price lists
• Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers
• Tracks the status of requisitions, contracts, and orders
• Calculates costs of orders, and charge or forward invoices to appropriate accounts
• Checks shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
• Compares supplier bids with bids and purchase orders to verify accuracy
• Approves bills for payment
• Maintains bidder mailing lists by adding or deleting vendor information in the system
• Assembles contract file information and enters purchase order or contract data into a management information system
• Contacts personnel to obtain written verifications relating to shipment, delivery, receipt, and/or payment of item
• Supports Contracting and Procurement Specialists by monitoring the work progress and the delivery status of contracts for made-to-order items, items with a shelf life, or buys of similar difficulty
• Locates suppliers using sources such as catalogs and the internet and interviews them to gather information about products to be ordered
• Sorts, compiles, types, and distributes requisitions, contracts, orders, modifications, and other documents
• Performs special projects and other duties as assigned

• Associate’s degree in Public Administration, Public Policy,Political Science,Accounting, Business Administration, Pre Law or related field of study.
• At least two (2) years of experience as a Procurement Assistant

• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

• Interview: 70%
• Evaluation of Training, Experience & Personal
  
  Qualifications:
  
  30%
• Total of Interview and Evaluation T.E.P: 100%

• Veteran…