Safety Administrator

Our client is seeking a remote Safety Administrator to own the day-to-day administration of the company's safety, insurance, and risk program. The role builds and maintains the written safety program and training for the company's W-2 workforce, including Outside Sales Employees, canvassers, operations, and office staff, and administers OSHA recordkeeping, employee incident investigation, workers' compensation support, and the certificate of insurance and subcontract documentation program.

All installation work is performed by independent subcontractors, so this is an administrative and program-based role with no site visits or field supervision.

• Develop, maintain, and update the written safety program for the company's W-2 population, including but not limited to Outside Sales Employees, operations, canvassers, and office staff.
• Build and deliver remote safety training for employees, with specific attention Outside Sales Employees, Canvassers, and other W2 positions that operate on an operational level.
• Develop and maintain trainings and guidelines on but not limited to ladder safety, roof access, and fall hazards during sales inspections and measurements.
• Maintain emergency action plans, hazard communication, and heat illness materials for applicable locations and states.
• Administer OSHA 300, 300A, and 301 recordkeeping for employees, including annual posting and electronic submission where applicable.
• Manage training assignment, completion tracking, and recertification schedules.
• Conduct incident investigations for employee incidents, including root cause analysis, corrective action assignment, and closure verification.
• Assist with operational workers compensation claims and matters.

• Administer the certificate of insurance program, including general liability, workers’ compensation, and auto coverage verification, additional insured and waiver of subrogation endorsements, and expiration tracking.
• Maintain subcontractor documentation files, including licensing, W-9s, executed subcontract agreements, and required insurance.
• Maintain and update safety and insurance related contract language in subcontract agreements so obligations are established contractually.
• Verify that documentation is complete and current before a subcontractor is approved for work, and elevate lapses.
• Maintain records sufficient to demonstrate that subcontractor safety obligations are contractual and that the company does not direct or train subcontractor personnel.

• Administer the workers’ compensation program in partnership with Finance, including claim intake, carrier coordination, return to work tracking, reserve review, and experience modification monitoring.
• Support general liability and auto claims documentation and carrier reporting.
• Coordinate with brokers on renewals, premium audits, and loss control recommendations.
• Administer fleet and driver safety, including MVR review protocols, driver qualification files, and accident reporting for company drivers.

• Maintain a centralized, audit ready documentation system covering employee training, incidents, corrective actions, claims, and subcontractor insurance and contract files.
• Manage retention schedules and prepare records for OSHA inspections, insurance audits, customer prequalification, and litigation holds.
• Track and interpret federal OSHA and state plan requirements across operating states, including Michigan, and update internal standards accordingly.
• Produce leadership reporting on incidents, claims, insurance compliance, and program gaps.

• Understand the legal distinction between W-2…