Academy - Program Coordinator; Michigan

Position: 2026 SMASH Academy - Program Coordinator (Michigan)
About SMASH

At SMASH, we aim to build a strong STEM workforce through academic learning and experiential engagement for high school and college students. We empower dedicated students in STEM fields through intensive education, rigorous coursework, and access to resources, aiming to cultivate success in college and careers. Our vision is to create a STEM ecosystem where every student can thrive in the global economy.

By providing opportunities, we seek to enrich our communities and workplaces with well-prepared, competitive leaders.

This is a pivotal time for SMASH as SMASH builds on the success of our programs. Working at SMASH is about rapid growth, grit, personal commitment, accountability, and courage to challenge the status quo. If you have what it takes to change the STEM landscape, we want to hear from you.

SMASH is a 501(c)(3) not-for-profit organization operating under the umbrella of the Kapor Center family of organizations.

Position Description

As a member of the Site Management Team, the Program Coordinator (PC) plays a critical support role to the Program Director and liaison to SMASH National team. Working with the instructional and residential teams to support the successful delivery of the SMASH Academy by performing duties related to planning, directing, and coordinating both the programmatic and operational activities of the program is essential.

In this position, the Program Coordinator will play a key role in the success of SMASH scholars and staff through effective implementation of administrative processes, communication with scholars and families, and leading logistics for program events. As a Program Coordinator, you will work closely with the Program Director and staff to manage the programmatic, operational, and tech customer support aspects of the SMASH program.

This assignment is a part-time position starting on May 10, 2026, then moving to a full-time engagement starting June 28, 2026.

As this role has a virtual component, we expect staff to provide the following - their own personal computer (desktop or laptop) that has a working webcam, speaker and microphone for video conferencing capabilities (i.e. Zoom, Google Hangouts, Cisco Webex); reliable Internet connection (at least 25 Mbps download speed); and quiet work space for virtual programming. If you cannot provide your own equipment, please speak with your Program Director.

All staff and scholars will be required to comply with the SMASH COVID-19 policy for in-person programming. Currently, staff working in-person are expected to test at least once each week they are working in-person with colleagues. Additionally, we encourage testing before and after in-person company and non-company sponsored events and travel. All staff and scholars must also comply with any site specific COVID-19 requirements.

Site specific requirements will be shared as they become available and are subject to change. If a quarantine mandate is enforced by local government, university, or SMASH, all SMASH Academy programming will be held virtually.

SMASH reserves the right to revise, delete, and add to its COVID-19 policy at any time, with or without notice. Nothing in the SMASH COVID-19 policy creates a contract or changes the nature of the at-will employment relationship.

You must be available for all training and program dates.

Onboarding + Training

8 hrs

5.10.2026
-5.16.2026 (National, Virtual)

SMASH Academy Onramp

10 hrs/wk

5.17.2026-6.27.2026 (National, Virtual)

Staff Training

40 hrs/wk

6.28.2026-7.4.2026 (In person)

SMASH Academy

32 hrs/wk

7.12.2026-7.31.2026 (Virtual)

Virtual Close Out

8 hrs

7.30.2026 (Virtual)

Key responsibilities include but are not limited to those listed below.

Program Administration

• Drive program efficiency by improving or creating processes and tools to ensure a successful delivery of SMASH Academy
• Develop and manage site program calendars, including communicating updates
• Ensure completion of site deliverables (e.g. pre + post assessment scores, attendance, staff and scholar surveys, final inventory, etc.)
• Respond to inquiries from multiple stakeholders, including scholars, families, staff, University contacts and SMASH National Office while classes are in session
• Collaborate with SMASH's Communications team to facilitate video or media-related projects
• Establish and maintain a positive, professional relationship with SMASH scholars; serve as a role model during the academy
• Serve as point person for COVID-19 related protocols and procedures based on SMASH and University guidelines.

Class & Event Organization

• Work with key stakeholders, plan and lead logistics for workshops and events
• Collaborate with SMASH's Development and Communications teams to facilitate site tours.

Scholar Tech Support

• Respond to tech support needs of scholars and staff by identifying and resolving minor issues as well as escalating major issues to SMASH IT team
• Work with SMASH IT team to support and track scholar tech issues in our ticketing system
• Work with scholars to facilitate…