Admin Asst Sr Healthcare

Administrative Support (20% effort)

• Calendaring and meeting coordination
• Correspondence
• Schedule faculty exit interviews
• Reconciling expenses through Shared Services
• Coordinate bi‑annual (winter/spring) faculty promotion review meetings
• Coordinate, plan and facilitate junior faculty development activities, including faculty mentoring and promotions (may also involve ordering, set‑up and clean‑up of catered lunches/refreshments)
• Facilitate faculty recognition events/activities (e.g., annual promotion recognitions)
• Special projects as assigned

• Under the guidance of the Path Academic HR Manager and senior team members, assist with onboarding of the annual incoming rotation of clinical instructors
• Assist with off‑boarding of current year clinical instructors who do not receive advanced faculty appointments
• Coordinate onboarding activities of all new incoming faculty hires, including but not limited to:
  • Facilitate/create the new faculty member’s department onboarding/first‑day itinerary
  • Secure system access, including soft signatures
  • Procure lab jackets and onboarding materials
  • Facilitate access to paging system
  • Coordinate professional photos
  • Enroll faculty in the Med School Orientation/Kick‑Start program
• Coordinate off‑boarding activities for faculty at time of termination by initiating the appropriate off‑boarding notification form and following the faculty off‑boarding checklist
• Facilitate reimbursement of faculty moving/relocation expenses through SSC
• Facilitate annual faculty effort reporting follow‑up as needed
• Facilitate process for supporting faculty‑sponsored visiting observers
• Provide back‑up coverage for Cornerstone inquiries, re‑appointments/ re‑credentialing

• Appointments
  • Assist with creating CVs in Word documents in Med School format
  • After onboarding, create initial template for new faculty in Elements and provide an overview for updating in Elements and a follow‑up schedule (2 months, 6 months, 1 year, and every 6 months thereafter)
• Promotions
  • Conduct initial review of all proposed promotion candidates in early spring and prepare CVs for outgoing solicitation packages for May/June; work with all candidates throughout the promotion cycle up to package submission (October 1st) and subsequent edits/revisions until all packages are forwarded to main campus
• Current Faculty
  • Upon notification of faculty with upcoming 3‑year track dean reviews, overview CVs in Elements prior to those meetings
  • Act as subject‑matter expert for all department faculty as needed
  • Act as a resource for all department administrative support staff as needed

• Other duties as assigned by Academic HR Manager

• High school diploma or equivalent
• 4+ years of experience in an administrative support capacity
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with additional platforms such as Google Workspace, databases, and calendar management systems
• Excellent verbal, written and interpersonal skills, including the use of closed‑loop communication to ensure accuracy and clarify
• Proven ability to produce high‑quality, error‑free correspondence and documentation
• Exercises considerable discretion and independent judgment within scope of projects
• Strong interpersonal skills and ability to successfully work with all levels of faculty and staff
• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities
• Demonstrates ability to collaborate with others in a team environment, display developing leadership through problem solving and the initiative to advance knowledge
• Team oriented individual
• Ability to exercise a high level of initiative, discretion and judgment regarding sensitive and confidential matters
• Demonstrated ability to act in a professional manner at all times

• Associate or bachelor’s degree or equivalent combination of administrative experience
• Experience working in an academic setting
• Working knowledge of university faculty tracks and titles
• Reasonable knowledge of university policies and procedures
• Working knowledge of Elements, Wolverine Access
• Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 match on retirement savings

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.