Undergraduate Program Coordinator & Major​/Minor Advisor

Overview

The Undergraduate Coordinator reports to the Academic Program Manager, Jill Hoppenjans, and oversees all aspects of the sociology undergraduate program and curriculum, including academic advising, strategic planning, student programming, and curriculum development & management. An enthusiastic, welcoming, and cheerful personality is critical.

• Provide department academic advising to students on major/minor exploration, declaration, progress, course selection, transfer courses, senior audits, study abroad, and post‑graduation plans
• Document all relevant activities in the student advising file
• Process course and major/minor exceptions in the student advising file
• Refer students to other campus services, as appropriate
• Stay informed of policies and procedures affecting academic and advising policies, and inform others and/or implement changes as needed
• Train and supervise the graduate advising intern, who does senior audits, advising (live and via email), and one event per year

• Work with the Associate Chair to project undergraduate and graduate curriculum needs for the upcoming year
• Survey faculty for teaching preferences
• Use faculty teaching preference information to create a curriculum plan and continue to monitor and make adjustments as needed
• Work with the Curriculum Committee to coordinate LSA course approvals as needed
• Oversee the department's participation in the Upper Level Writing Requirement
• Work with the Associate Chair and Undergraduate Program Director to ensure courses have appropriate LSA attributes, pre‑requisites, and other college designations

• Work with the Undergraduate Program Director and Academic Program Manager to determine GSI assignments and appointment levels
• Process GSI appointments and offer letters
• Answer questions about GSI paychecks
• Ensure compliance with the GEO contract
• With the Undergraduate Director and Graduate Student Mentor, plan the GSI orientation session offered each semester

• Plan programs of interest to students such as curriculum nights and “what to do with a sociology major” events
• Co‑ordinate with other social science departments for student programming such as career center and pre‑law sessions
• Plan Honors Symposium
• Plan Graduation Celebration

• Work with the Undergraduate Program Director and Academic Program Manager on academic policy questions and serve as a resource for questions about plagiarism and other academic violations and standards issues
• Maintain the undergraduate website, policy documentation, and information materials
• Oversee the independent study application process
• Oversee the internship credit application process
• Work with the Honors Advisor on Honors Program admissions, curriculum, handbook, and process
• Oversee recruitment for new major/minors and honors students
• Maintain key statistics for department majors and minors
• Facilitate the annual Angell and Krom paper awards process
• Liaise with Newnan Advising Center, Office of International Programs, Sweetland Writing Center, Project Community, etc.
• Purchase departmental swag for majors/minors
• Plan and coordinate spending from the annual UGPRG allocation

• Participate in regular training/meetings to stay current on University and College policies and best practices, such as the Advising Conference, ACUM programs, and LUGS (LSA Undergraduate Staff) events
• Occasionally flex hours to attend evening events

• Associate’s degree with at least five years of progressively responsible work experience
• Experience working in a higher education setting and a demonstrated understanding of the value of a liberal arts education, with an interest in student development and college academic affairs
• Reasonable knowledge of general university policies, rules, and administrative procedures relating to student affairs and counseling and guidance practices
• Bachelor’s degree strongly desired;
  Master’s degree in higher education, college student personnel administration, counseling, education, sociology, or related discipline, or coursework toward…