Ethnic Studies Program Coordinator

Ethnic Studies Program Coordinator

This position will provide event planning and project management support to the four Ethnic Studies Programs housed in the Department of American Culture:
Arab and Muslim American Studies (AMAS), Asian/Pacific Islander American Studies (A/PIA), Latina/o Studies (LS), and Native American Indigenous Studies (NAIS). In this role, you would report to the Chief Administrator and work closely with the four ethnic studies program faculty Directors and the Events and Communications Coordinator.

As our Ethnic Studies Program Coordinator (ESPC), you would work with faculty, students, and staff to bring new ideas to campus by planning and executing ethnic studies events. Collaborating closely with faculty directors for each program, this role is central to advancing the outreach, community building, and educational missions within the Department of American Culture.

We seek an individual who can manage multiple projects across multiple programs and has excellent planning and communications skills. As the ESPC, you would help our ethnic studies programs by creating eye-catching and informative designs for print and digital media, elevating the research and outreach of our faculty and students, and helping future ethnic studies students find and learn about the programs.

Event Planning and Support - 45%

• Work closely with faculty, students, and staff to organize and coordinate event logistics for in-person, hybrid, and virtual ethnic studies program events including seminars, colloquia, and lectures including, but not limited to, catering, venues, photography/recording, audio/visual and IT needs, set up and breakdown, travel, and honorarium payments.
• Provide in-person coverage for events as needed. Communicate with organizers and invited guests regarding event logistics.
• Communicate clearly and consistently with invited guests (including non-English speaking guests), faculty, student, and staff organizers, ensuring organizers and participants are aware of and understand the arrangements for events.
• Coordinate all financials with the faculty directors and business office. Manage PCard expenses; facilitate honorarium processing and reimbursements for invited guests.
• Prepare materials and images related to events including but not limited to itineraries, programs, and other print material.
• Keep department and program calendars and websites, as well as UM Happenings, up to date with ethnic studies events ensuring there are no conflicts.

Website and Social Media Support - 25%

• Collaborate with staff and faculty in the programs to pursue and produce content for social media platforms, including Instagram and Facebook, to increase engagement with undergraduate and graduate students, faculty, and the broader community/public.
• Proactively enhance and update website(s) regularly using Adobe Experience Manager, identifying and implementing ways to improve its layout and enhance the content.
• Analyze social media and website metrics on a quarterly basis. Make recommendations for new strategies based on analysis.
• Promote events in a clear and engaging way on all relevant program platforms.

Graphic Design/ Printing - 10%

• Keep pace with U-M and federal accessibility guidelines and collaborate with faculty, students, and staff to produce a wide variety of publicity materials (high quality posters, flyers, digital signage, event programs, invitations, slide shows, and other materials in support of program events) and website and social media content while implementing accessibility best practices.
• Develop relationships with faculty, students, and staff to develop a better understanding of the cultures of each ethnic studies program and create effective content and enhance the…