Research Administrator Senior​/Intermediate

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Department of Obstetrics and Gynecology is seeking a post-award Research Administrator to join our rapidly growing grants management team. The successful candidate will have significant experience in direct post award financial management and analysis, strong attention to detail, and excellent organizational skills. This candidate will apply comprehensive knowledge of the sponsored project lifecycle and independently manage the post-award process, which includes reconciliation, internal and external financial reporting, and monitoring awards received.

We are looking for a candidate who thrives in a team environment, enjoys working closely with faculty, takes initiative, solves problems and excels at financial tracking. Ability to meet deadlines and efficiently multitask is a must.

This position can be hybrid or fully remote.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Grants Management

• Financial management of federal and non-federal grants, which includes NIH, government/state sponsored, foundation, clinical trials, and internal grants.
• Manages budgets, other support and all other required forms for federal and non-federal grants.
• Assists with progress reports, close-out activities, and assist faculty with post award change requests, including re-budgeting and extensions.
• Review research expenditures, monitoring appropriateness for grant funding and allowability.
• Prepare sponsor reports and ensure all documents meet agency and University guidelines.
• Faculty portfolio analysis and reporting - including effort, projecting and updating encumbrances
• Advise Principal Investigator on best practices to achieve effective post-award management (e.g., forecasting).
• Review complex sponsor guidelines and to accurately interpret solicitation and award requirements for application with university policies.
• Responsible for recognizing and/or interpreting complex agreement characteristics and manage them as needed (e.g., FAR clauses, industry restrictions, agreement acceptance requests).
• Analyze faculty effort and advise/educate faculty on distribution and funding sources based on clinical, academic, and research activities.
• Ensure appropriate payments are received through outside contracts.
• Review/Approve expense reports and advise administrative staff on best practices.
• Provide Principal Investigator with monitoring reconciliation of grants and contracts to ensure expenses are being paid according to contract.
• Prepare monthly reporting and yearly budget projections and plans for management approval for a moderate number of project grants.
• Review and reconcile monthly activity resolving issues and reporting areas of concern.
• Create, maintain and reconcile detailed budgets and take corrective action when necessary.
• Review transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing and/or effort reporting knowledge.
• Develop complex project budget per sponsor requirements/guidelines.

Create multi-year budgets for complex projects.

Administrative

• Review and approve expenditures for materials, equipment, support staff and travel.
• Assist in developing and implementing administrative procedures.
• Assist in developing and implementing administrative procedures & resources for continuous improvement.
• Able to describe the deadline policy and purpose for Sponsors, ORSP, and units and how they relate.
• Maintain appropriate communications with faculty, project…