Restricted Funds Accountant

Position Title

Restricted Funds Accountant

Regular full-time Staff Position

Office:
Finance – Washtenaw Community College, Michigan (hybrid schedule: up to 4 days remote, 90 days after hire).

The Restricted Funds Accountant works within the Financial Services Department and is responsible for the accounting and stewardship of an assigned portfolio of grants and other externally funded projects. The role ensures that all restricted funds are managed in accordance with sponsor intent, applicable regulations, and institutional policies.

• Monitor and manage financial activity for restricted funds, including federal, state, private, and foundation awards; escalating critical issues to management in a timely manner to avoid compliance risks or penalties.
• Ensure expenditures comply with sponsor terms, institutional policies, and applicable regulations (e.g., Uniform Guidance).
• Review and approve transactions for allowability, allocability, and reasonableness.
• Prepare reconciliations, journal entries, and adjustments for restricted funds.
• Prepare reports and monitor receivables for federal, state, and other agencies.
• Coordinate requests from college management for grant/contract modifications.
• Research ongoing changes regarding grant compliance.
• Analyze restricted fund payroll each pay for proper coding; collaborate with various grant areas to resolve issues; provide payroll details to the Financial Aid Department for Federal Work Study students; organize and track Time and Effort reporting documentation.
• Maintain documentation of grant agreements, budget modifications, and financial transactions.
• Support internal and external audits, including federal single audits and sponsor-specific reviews.
• Utilize technology, including AI-enabled tools, to enhance productivity, communication, and information management while ensuring compliance with confidentiality requirements, institutional policies, procedures, and applicable regulations.
• Perform other duties as assigned.

• Partner with the Office of Grants Development & Management to ensure proper fund stewardship.
• Assist other restricted funds staff in preparation of reconciliations and reports.
• Provide training and guidance to faculty and staff on restricted fund policies and procedures.
• Assist in the development and implementation of process improvements and financial controls.

• Bachelor’s degree in Accounting or Finance and 2–4 years full-time professional accounting experience, or equivalent education and work experience.
• Proficiency with Microsoft Office products, Internet applications in a Windows environment, and integrated software systems.
• Effective oral and written communication skills.
• A strong ability to work independently, solve problems, and organize workload.
• Demonstrated commitment to confidentiality and ethical financial practices.
• Ability to use workplace technology relevant to the position, including the capacity to learn and appropriately leverage emerging AI-supported tools; assess the accuracy and reliability of AI-generated content while maintaining confidentiality and applying sound judgment.

• Grant accounting experience and knowledge of Uniform Guidance 2 CFR 200 Subpart E.
• Knowledge of higher education financial policies and procedures.
• Experience with financial systems (e.g., Banner, Chrome River) and strong Excel skills.

$53,924–$59,316 annually, based on experience.

Washtenaw Community College is an Equal Opportunity Employer.