Research Administrator Sr

Research Administrator Senior/Intermediate

The Department of Pediatrics at Michigan Medicine seeks a full-time Research Administrator Senior/Intermediate. This role provides high level post-award research administration and financial support in the execution of project grant budgets, financial planning, analysis and long-range forecasting.

Duties and Responsibilities:

• Reconcile and analyze project grant budgets and expenditures in eReconciliation and M-Reports; review expenditures, investigate and resolve discrepancies;
• Assists in the analyzing and monitoring of accounting, budgeting and collection/billing activities
• Troubleshoot procurement and vendor payment problems
• Evaluate and provide interpretation of financial analyses to faculty and division administrators; meet with them on a regular basis to review their accounts
• Monitor expenditures on grants and contracts to ensure expenses are appropriate according to sponsors’ guidelines and complying with Uniform Guidance standards
• Assess changes in revenue and expenditures to ensure sponsored funds are being spent by the deadline without overspending; proactively anticipate changes in effort and gaps in funding
• Prepare short and long-term financial forecasting to aid Principal Investigators in making future spending plans
• Effort planning responsibilities, including tracking faculty and staff effort to minimize retroactive appointment changes, initiate and submit Personnel Action Requests (PARs/DBE changes)
• Work closely with Sponsored Programs to coordinate budget allocations, review financial statements, FSR’s, and other compliance reports before being submitted to sponsors; assist in closing out projects
• Submit Award Change Requests (ACRs) to coordinate with ORSP on the processing of externally sponsored project award notices/amendments and request other project changes
• Initiate and process journal entries as needed, complying with 120-day federal guidelines
• Assist in the preparation grant proposal and renewal budgets as requested
• Analyze, compare and evaluate various courses of action with authority to make independent decisions within the scope of responsibilities, with little oversight or direction from Financial Intermediate Manager
• Coordinate accounting matters and collaborate with other departments, divisions, and campus
• Work with Research Administration Manager and Department Administrator as needed for department reports
• Utilize M-Reports, M-Pathways, Business Objects to initiate and process financial activities
• Act as a mentor to lower-level research administrators in the department, providing guidance, leadership and workflow expertise

Supervision:

Supervision is received from the Research Administration Manager and/or Division Administrator(s). Staff members in this classification are expected to work independently and regularly exercise judgement in setting priorities, resolving operational problems, and the application of policies, procedures, and methods, while maintaining the strictest of confidentiality at all times.

Supervision Exercised:

Functional supervision may be exercised over project grant administrative assistants and/or clerical assistants.

Senior Level:

• Bachelor’s degree in business, accounting, finance or equivalent work experience
• 5+ years of post-award research administration experience is required, with proven high performance and a thorough understanding of the job responsibilities
• Retain a high sense of ownership and accountability for workload; be flexible and resilient in the face of change
• Provide excellent customer service; exercise outstanding independent judgement with the ability to multi-task and manage competing priorities and deadlines
• Exceptional organizational and problem-solving skills
• Must possess excellent written and oral communication skills, with high attention to detail

Intermediate Level:

• Bachelor’s degree in business, accounting, finance or equivalent work experience
• 3+ years of post-award research administration experience is required, with proven high performance and a thorough understanding of the job responsibilities

Desired Qualifications:

• Master’s…