Admin Specialist Assoc Healthcare

Payroll Specialist

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities include:

• Review and update/correct self-service employee timesheets. Notify employees and manager of changes
• Review employee timesheets, verifying units worked, "unplanned OT", OOC PTO vs pay, and other coding as needed
• Biweekly payroll
• Work weekends for some payroll cutoffs
  - Flex hours
• May require work on holidays to meet payroll deadlines
• Track FMLA usage
  - Standardized process
• Record details of FMLA/Work Connections/Extended Sick approvals
• Track extended sick balances (leave data Wolverine).
• Make multiple adjustments to shift differential in Mpathways (payroll), and other manual changes needed after interface
• Add SHO for PCTAs and PCNAWS in Mpathways for any no-pay/partial pay hours
• Add shortcode CSR shortcode for any PTO/HOL/etc for PCTAs and PCNAWs in Mpathways
• Run multiple queries (payroll)
• Gross pay registers and send to managers for approval
• GPR and off cycle GPR's and send to managers for approval
• Calculate special incentive pay, add coding to One Staff and MPathways and charge to correct shortcode
• Use Incentive Tracker to track unit incentives.
• Update CSR payroll incentive spreadsheet and track CSR incentives
• Special handling for holidays, daylight savings, etc
• Process salary transfer, when necessary, track on off-cycle GPRs, save with electronic payroll records
• Process prior period adjustments when necessary (detail entries to prevent PPA)
• Reconcile Work Comp payments when applicable
• Timecards for Magnet, Governance Time, Michart, etc
• Process repayment/over payment notices from payroll
• Follow up with Work Connections on LOA's
• Track employee FTE in OS/Mpathways
• Update RN OA log, process incremental PTO adjustments as needed. Notify manager and employee
• Update sitter log, process salary transfers as needed
• Clerical incremental PTO process - send reminder prior to due date, calculate qualifying OA, enter OAP into Mpathways, notify manager and employees of qualification/disqualification status
• AFSMCE incremental PTO process - calculate qualifying OA in One Staff, notify qualifying employees and manager, add OAP in Mpathways
• Scan all payroll records (TI reports, Gross Pays, etc) into restricted drive for record keeping
• Respond to employee and manager inquiries regarding pay
• Serve as SME for payroll issues for office and management
• Process PCFs - review in Wolverine and One Staff for accuracy
• Update static groups with new hires, transfers, terminations
• Update payroll and some department reference tools (OS Codes, OT calculations, extra time for clerks, etc)
• Update One Staff personnel notes (FMLA/EST/non-family funeral time)
• Process and track tuition support requests
• Respond to employee and manager inquiries regarding interpretation of contracts
• Participate and complete special projects regarding payroll as determined by Hospital Payroll or management
• Be point of contact for units when they have questions etc. about CSR items or employees charged to them, etc.
• Monitor temp employee shifts and OA/OT for other employees to be sure timecards have been received for all time worked; if not received then delete in Mpathways after interface
• Highlight Tis before sending to managers for approval
• Send notices and process PTO sellbacks in accordance with hospital guidelines

Required qualifications include:

• High school diploma or equivalent
• More than 4 years of administrative experience
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively
• Strong organizational, tracking, and follow-up skills
• Ability to multitask in a fast-paced environment with accuracy
• Proficiency in Microsoft Windows and Excel

Desired qualifications include:

• Associate or higher degree in business, human resources, or related field
• Experience with One Staff, MPathways, and eRecruit
• Knowledge of UMPNC, MNA, and AFSCME union contracts
• Familiarity with UMHS policies and procedures

Why join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in…