Payroll​/HR Specialist

Reports to:

Accounting Manager
Pay Grade:
Regular, Full-Time
Department:
Accounting
FLSA Status:
Salary Exempt

Location:

Ann Arbor, MI - Hybrid

Compensation Range: $40,000-$50,000

Schedule:

M-F 9-5pm

The Payroll/HR Specialist is responsible for ensuring timely and accurate processing of employee payroll, maintaining compliance with all applicable laws and company policies, and providing exceptional support to employees regarding pay and deductions. This role requires strong attention to detail, excellent organizational skills, and a deep understanding of payroll systems, taxation, and benefits administration.

• Accurately calculate and process employees wages, salaries, bonuses, commissions, and benefits.
• Review and verify time-sheets for accuracy, resolving discrepancies as needed.
• Ensure payroll is processed accurately and on time for all employees.

• Enter, update, and maintain payroll data in databases and spreadsheets.
• Reconcile payroll data, verify accuracy, and correct any errors or inconsistencies.
• Maintain confidential and organized payroll records in compliance with company policies and regulations.

• Manage tax with holdings, benefit deductions, and other garnishments, including wage garnishments and 401(k) contributions.
• Process adjustments for raises, bonuses, commissions, and corrections to prior pay periods.
• Ensure compliance with federal, state, and local tax laws and labor regulations.

• Stay current on payroll-related legislation and best practices.
• Assist with payroll audits, annual filings, and compliance reporting.
• Generate and analyze payroll reports for management and finance teams.

• Serve as a primary point of contact for payroll inquiries, ensuring clear and timely communication.
• Assist employees with questions about pay, deductions and tax forms.

• Attention to Detail:
  Essential for ensuring accuracy in payroll calculations, data entry, and record-keeping.
• Analytical & Mathematical
  
  Skills:
  
  Strong ability to calculate wages, taxes, and deductions with precision.
• Technical Proficiency:
  Experience with payroll systems (e.g., ADP, Paycor, or similar) and Microsoft Excel required.
• Regulatory Knowledge:
  Understanding of payroll tax laws, wage and hour regulations, and compliance requirements.
• Communication:
  Excellent interpersonal and written communication skills to work effectively with employees and departments.
• Organization & Time Management:
  Ability to prioritize tasks, meet deadlines, and manage multiple payroll cycles efficiently.
• Confidentiality:
  Commitment to maintaining strict confidentiality with sensitive employee and financial information.

• 2+ years of experience in payroll administration or related HR/finance functions.
• Familiarity with 401(k) plan administration and processing of wage garnishments preferred.

The environment is characteristic of an office setting. Must be able to execute complex tasks on time sensitive transactions and be able to work flexible hours including evenings and weekends.