Facilities Assistant

Job Summary

The University of Michigan School of Dentistry, founded in 1875 in Ann Arbor, is a top-ranked, world-renowned institution for dental education, research, and clinical care. It consistently ranks among the top dental schools globally, offering DDS, dental hygiene, and advanced graduate programs, including a unique program for internationally trained dentists.

This position supports a large and complex clinical, research, and academic facility with significant daily operational demands. School of Dentistry Facilities manages a high volume of service requests, system monitoring, and building issues, including over 1,000 access-related requests annually and frequent building system alerts requiring follow-up. The role is structured as a two-year term-limited position to provide operational support during a period of increased project activity, including the Simulation Clinic renovation and ongoing facility improvements.

PLEASE NOTE:

This is a 2-year term-limited position.

Building Operations and Maintenance Support

• Perform daily building walkthroughs of clinics, classrooms, labs, and public spaces to identify maintenance, safety, and cleanliness issues
• Monitor and follow up on work orders with Facilities Service Center and custodial teams
• Respond to building issues including leaks, odors, system alarms, and equipment concerns
• Coordinate with maintenance, custodial, and facilities teams to ensure timely resolution of issues
• Assist in communicating building impacts such as shutdowns, repairs, and disruptions to occupants

Space, Furniture, and Operational Support

• Assist with office moves, furniture setup, and equipment relocation
• Support classroom, clinic, and event space readiness including tables, chairs, and layouts
• Monitor and maintain public spaces, lounges, and shared areas
• Track and manage inventory including attic stock and facility supplies
• Assist with space assignments, updates, and department requests

Access, Security, and Safety Support

• Support access control including MCard updates, door access changes, and key coordination
• Monitor building access and assist with door schedules, lock/unlock requests, and security issues
• Assist with building safety monitoring and respond to emergencies during work hours (water issues, alarms, etc.)
• Support compliance with safety practices in coordination with Facilities, EHS, and departmental teams

Project and Administrative Support

• Support small projects and facility improvement efforts, including lifecycle work and minor renovations
• Assist Facilities leadership with coordination of ongoing projects and departmental requests
• Support sustainability and operational initiatives (waste reduction, recycling, etc.)
• Assist with documentation, communication, and coordination of facilities-related activities

• High school diploma or equivalent;
  Associate degree or coursework in facilities, construction, or a related field preferred
• 2-3 years of experience in facilities operations, maintenance, construction, or a related environment
• Basic knowledge of building systems and general maintenance practices
• Ability to identify and respond to facility-related issues and prioritize multiple tasks
• Strong customer service and communication skills
• Ability to work independently and as part of a team in a fast-paced environment
• Basic computer skills (Google Suite, email, work order systems)
• Ability to move furniture and equipment (up to ~50 lbs) and navigate large buildings regularly

• Experience working in healthcare, laboratory, or academic environments
• Experience with access control systems and building operations software
• Familiarity with work order systems and facilities coordination
• Experience supporting renovation or small project work

The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future.

Benefits include:

• Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
• A retirement plan that provides two-for-one matching contributions after the first year of employment.
• Many choices for comprehensive health insurance
• Life insurance
• Work-life…