Project Manager - Marketing

JOB SUMMARY

The Project Manager is responsible for planning, coordinating, and delivering internal departmental work and cross-functional initiatives across Marketing and Buying & Planning. This role owns timelines, dependencies, execution visibility, and meeting facilitation for recurring tasks (such as promotions, pricing cycles, and planning cadences) as well as project-based initiatives (including launches and campaigns). The Project Manager facilitates productive cross-department discussions, ensures clear decisions and next steps, and provides leadership with consistent visibility into progress, risks, and constraints.

Core duties and responsibilities include the following. Other duties may be assigned.

• Manage internal departmental projects and recurring tasks within Marketing and Buying & Planning, including promotions, pricing cycles, planning cadences, and reporting rhythms
• Accountable for utilization, maintenance, and accuracy of marketing systems:
  Wrike (creative task management), Smartsheet (PM tool), and Bynder (DAM).
• Develop, optimize and update standard operating procedures for recurring tasks, automating where possible
• Manage cross-functional initiatives involving Marketing, Buying & Planning, Business Development, and other partners as required
• Facilitate cross-department meetings with VPs, Directors, and functional leaders, ensuring meetings are well-structured, focused, and outcome-driven
• Prepare and distribute pre-meeting agendas outlining objectives, required inputs, and decisions needed
• Capture decisions, action items, owners, and timelines, and distribute clear post-meeting recap communications
• Maintain accurate and up-to-date project plans, task tracking, and follow-ups within the designated PM tools
• Build and maintain project and work plans including timelines, milestones, dependencies, and deliverables
• Develop concise status updates and dashboards that provide leadership with clear visibility into progress, risks, and upcoming decision points
• Maintain visibility into ongoing operational workload versus project work to support realistic sequencing
• Proactively identify timing conflicts, capacity risks, or decision blockers and escalate to the Manager, Strategic Operations
• Reduce reactive coordination by driving clarity, accountability, and consistent execution cadence

• 3–5+ years of experience in a Project Manager, Program Manager, or Operations role
• Bachelor’s degree in Business, Marketing, Project Management, or related field; PMP Certification preferred.
• Proven Project Management experience overseeing concurrent projects and providing support across multiple cross-functional departments.
• Prior experience working within a Marketing team or marketing-adjacent function is strongly preferred.
• Proven experience collaborating directly with senior leaders, including VP- and Director-level stakeholders.
• Strong meeting facilitation and documentation skills with a focus on productivity and decision-making.
• Ability to drive accountability and follow-through without direct authority.
• Strong organizational and prioritization skills across multiple work streams.
• High attention to detail and strong written communication skills.
• Comfort synthesizing complex conversations into clear next steps and updates.
• Experience using and ability to maintain clean & accurate project management tools (e.g., Smartsheet, Wrike, Asana, Monday, or similar)
• Proficiency with Microsoft 365
• Must be 21 years of age or older and be able to pass any required background checks.