Fleet Manager

Purpose and Scope

Under the direction of the Director of Public Works, the Fleet Manager provides strategic and operational leadership for the City’s municipal fleet, including but not limited to, patrol vehicles, fire apparatus, plow and salt trucks, construction equipment, and specialized assets. The Fleet Manager ensures the safe, reliable, and cost-effective acquisition, maintenance, repair, replacement, and disposal of City-owned assets while balancing service demands with fiscal responsibility.

This role supervises fleet personnel, manages budgets, ensures regulatory compliance, leverages data-driven decision-making, and serves as the primary liaison with City departments, vendors, and external agencies. The Fleet Maintenance Division operates with an annual budget of approximately $4.1 million and is responsible for over 450 vehicles and pieces of equipment.

The Fleet Manager oversees approximately 14 employees, including mechanics and support staff, with day‑to‑day oversight partially delegated to a Vehicle Maintenance Supervisor. Responsibilities include staffing, training, performance management, hiring, and disciplinary recommendations.

The following is intended as a brief description/illustration of the duties, responsibilities, and requirements of this position and are not intended to be all encompassing or all-inclusive.

• Participate in recruitment, training, professional development, and disciplinary processes.
• Assign work, set priorities, evaluate performance, and enforce personnel policies and safety practices.
• Foster inclusive, respectful, and collaborative working relationships.

• Plan, direct, and manage daily fleet maintenance operations, including preventive maintenance, inspections, repairs, and emergency response.
• Establish and monitor maintenance programs to maximize equipment life and minimize downtime.
• Ensure safe, clean, and organized shop operations and accurate documentation of inspections, repairs, and work orders.
• Inspect repaired vehicles and equipment to ensure quality and safety standards.

• Manage vehicle and equipment acquisition, replacement, inventory, and disposal programs.
• Develop and evaluate specifications based on lifecycle costs, safety, performance, and regulatory compliance.
• Coordinate procurement through cooperative contracts and the Purchasing Department.
• Evaluate new technologies and products to improve efficiency and reduce costs.

• Develop and administer operating and capital budgets; forecast funding needs.
• Monitor expenditures, implement cost‑control measures, and provide financial and performance analyses.
• Prepare reports and recommendations for City leadership, boards, and commissions.

• Ensure compliance with state and federal regulatory requirements, such as MIOSHA, OSHA, DOT, environmental, and other regulatory requirements.
• Verify proper licensing, registration, inspections, and safety equipment for all fleet assets.
• Promote a strong safety culture throughout fleet operations.

• Oversee computerized fleet maintenance and fuel management systems.
• Analyze fleet data related to cost, utilization, fuel consumption, and reliability.
• Use data to improve efficiency, inform replacement planning, and support short- and long‑term strategic planning.

• Serve as the primary Fleet Services liaison with City departments, vendors, contractors, and external agencies.
• Manage vendor relationships and resolve complex operational or contractual issues.
• Ensure high levels of customer service and quality assurance.

• Assist the Director of Public Works with policy development, organizational studies, and special projects.
• Attend professional meetings, stay current on fleet maintenance trends and developments, and incorporate best practices as appropriate.
• Maintain confidentiality and perform other related duties as assigned.

The requirements listed below…