Administrative Financial Manager

14A District Court Financial Coordinator

Under the supervision of Court Administration, coordinates and manages all fiscal functions for the 14A District Court including preparing and/or auditing bank deposits, performing bank reconciliations, paying bills, transmitting funds to/from the local funding unit and the state and prepares the monthly transmittals for those funds, prepares and monitors the court budget and serves as the purchasing agent. May serve in the capacity of Deputy Court Administrator in the absence of the Deputy Court Administrator.

Performs all general clerical functions of the court as may be required or assigned to support the general administrative and financial needs of the department.

Responsible for the preparation of Juror payment and forms for all courts operating under the department.

Manages the accounts payable process and ensures financial stability of all outgoing cash.

Order and distribute office supplies, case files, and court forms.

Supports and coordinates court safety, including creating, maintaining, updating emergency response plans.

Order and distribute office supplies, case files and court forms

Supports and coordinates court safety, including creating, maintaining, updating and distributing safety binders

Receive, distribute, and monitor all NSF (non-sufficient funds) checks written to the court.

Responsible for the review and approval of all refund requests issued by the courts.

Schedule, coordinate, and oversee annual independent financial audit of all court locations. Address findings via improved communication, policy, procedure and/or training.

Provide statistical reports as requested by police agencies, prosecutors, City Village, and Township treasurers.

Oversee, manage, and measure collections activities including drafting and implementing a policy and/or procedure/practice.

Manages all contract processing including documentation and follow up with contractual obligations.

Works closely with County purchasing to organize and carry out all RFP (request for proposal) processing for any vendor provided services or goods.

May coordinate, prioritize or assign and direct court work flow inclusive of the quality and quantity of work completed. May provide coaching/discipline to assure timely and accurate completion.

Collects and assists with maintaining data and information on court activities including but not limited to the preparation of monthly caseload reports or other statistical data as requested.

Oversees the receipt of court funds and maintenance of accounting records and bank deposits, reconciling same.

Oversees the preparation of the monthly transmittal of court revenue from court sites, combining them for reporting to the County Treasurer, Department of State, Department of Treasury or other organizations. Reconciles and balances account records to monthly statements.

Acts as a supervisor to Senior Clerks, including but not limited to training, process improvement and monitoring of site financial operations

Oversees discipline in regards to all financial matters

Back-up to Deputy District Court Administrator in personnel matters

Provides or coordinates financial orientation and training of new employees and updates for existing employees.

Participates in periodic planning and management meetings with the Court Administrator or Chief Judge, including but not limited to the formulation and improvement of the financial systems and processes of the Court.

Provides project management and oversight to special projects, assignments, process improvement and operational areas as assigned or necessary, including the provision of reports.

Cites fines and costs to be assessed as dictated by a set fine/cost schedule. Maintain, update and distribute fines and costs lists as needed.

Issues writs, warrants, garnishments, and wage assignments on order of the court.

Assists in the preparation and administration of the court's budget including but not limited to monitoring expenditures and preparing periodic budgetary reports; and, directs the processing of financial documents and the preparation of periodic and special reports as directed by the Court Administrator.

May assign, direct or review the work of various specified staff as directed by the Court Administrator

Acts as liaison between and represents the Court with various County departments

Performs other related duties as assigned

The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Knowledge, Skills, and Abilities:

Principles, practices, and procedures related to District Court programs and activities

Applicable federal, state and local laws and regulations

Principles and practices of employee oversight, guidance, coaching and support

Research, data analysis and report preparation techniques

State of Michigan's…