Meeting​/Event Coord Non Profit; Term-limited

Job Summary

This is a term-limited appointment. At the end of the term, the appointment will terminate and will not be eligible for Reduction-in-Force (RIF) benefits.

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your interest in this position, outline skills and experience that are related to this position, and describe your interest in joining the Events team and supporting the advancement of Michigan Medicine's mission.

The Event Coordinator will be responsible for the coordination, planning, and implementation of events in the University of Michigan, Michigan Medicine, Office of Development. The Office of Development uses events to fundraise, engage, steward, and cultivate relations with donors within Michigan Medicine. These events span the spectrum of small dinners to large-scale annual fundraising events and celebration activities. In addition, the events team executes events for the Medical School and Michigan Medicine, including, but not limited to, campaign events, faculty and staff awards, reunions, alumni relations dinners, professorship inaugurations, and strategic institutional initiatives.

The Event Coordinator will also play a key role in supporting major Michigan Medicine expansion projects, including the planning and execution of events associated with new facility openings and community engagement efforts. This includes coordinating high-profile VIP receptions, donor and leadership events, public open houses, community celebrations, media and marketing tours, and stakeholder engagement activities surrounding the expansion of Michigan Medicine services in the City of Troy and greater Oakland County, including the opening of the Eisenberg Troy Center for Specialty Care, Samuel and Jean Frankel Cardiovascular Center, and the Sidney and Madeline Forbes Advanced Imaging Center.

The Event Coordinator will coordinate and manage events, meeting with and partnering with departmental stakeholders on the strategy and execution of successful events. A team-player mentality, cross-collaboration, and support of events within other areas is expected.

75% - Event Coordination

Manage various aspects of event planning, including facility arrangements, catering, lodging, transportation needs, and other event logistics. Coordinate and facilitate the management of guest lists, event databases, guest response tracking, and dietary restrictions. Oversee event collateral materials such as invitations, sponsorship packets, confirmation/invoice packets, event programs, packets, signage, and gifts. Coordinate and manage day-of-event logistics including guest seating arrangements, nametag printing, place card printing, event staffing, and onsite execution.

Plan and execute a diverse portfolio of Michigan Medicine events including development and stewardship activities, donor engagement events, faculty and staff recognition programs, alumni events, campaign-related activities, and special institutional initiatives. Support major facility openings and expansion efforts, including VIP receptions, executive and donor engagement events, public open houses, marketing and public relations tours, community outreach events, media previews, and grand opening celebrations associated with the growth of Michigan Medicine in the City of Troy and Greater Oakland County.

15% - Financial and Vendor Management

Negotiate contracts on behalf of Michigan Medicine Development, track event expenses, vendor invoicing, and payments. Manage event budgets and allocate resources effectively across multiple concurrent projects. Track time and resource utilization to support event planning and organizational priorities.

10% - Strategic Event Development and Stakeholder Engagement

Engage in strategic discussions pertaining to events, developing event concepts that support movement of donors along the donor continuum. Develop collaborative relationships within the Michigan Medicine Development Office, Medical School, hospital leadership, faculty, staff, communications and marketing teams, community partners, and external stakeholders. Promote a team culture and design event experiences that deliver strategic value to donors, alumni, patients, community members, faculty, and institutional leadership.

Support event strategies that advance awareness, engagement, philanthropy, and visibility for major Michigan Medicine initiatives, including regional…