Business Manager​/Controller

Overview

Private school with 3 campus locations in Northern Virginia is seeking a part‑time Business Manager/Controller.

Hours/Schedule
: 20‑24 hours per week, 3 days per week, flexible schedule. This is a Part‑Time Job and it will remain PART‑TIME. It can NOT be done in addition to a full‑time job. Candidates will only be considered if in the Washington, DC Metro Area.

Job Type
:
Direct Hire.

Location Requirements
:
Hybrid, 1 day per week on‑site in Annandale.

Salary
: $60‑70K salary for 20-24 hours/w.

The Business Manager serves as a key member of the leadership team, responsible for the management of all financial operations. This role leads budgeting, forecasting, accounting, reporting, compliance, and long‑term financial planning to ensure the financial health and sustainability of the institution. The Business Manager oversees all business office financial functions, ensures strong internal controls, and provides timely, accurate financial insights to support decision‑making by the Head of School and Board of Trust.

Business Management and Financial Strategy

• tegy Serve as the financial leader and partner to the Head of Sc
• hool
  
  Lead long-range financial planning to ensure sustainability and gr
• ow Present financial reports and insights to the Finance Committee and B
• oard Ensure compliance with GAAP and nonprofit financial management best pract
• ices Promote a culture of financial accountability, transparency, and steward

Budgeting, Forecasting, and Financial Plan

• ning Develop and manage the annual operating and capital bud
• gets Prepare and present monthly and annual financial rep
• orts Prepare budget forecasts and projections and share with the Head of School mon
• thly Conduct tuition analysis and benchmarking (salaries, tuition, market comparis
• ons Review tuition assistance recommendations in partnership with Admiss
• ions Monitor cash flow and ensure sufficient liquidity to meet obligat
• ions Review and ensure cash balances can support operational needs (March–May planning win

Accounting and Financial Operat

• ions Perform all accounting functions including accounts payable and receivable, payroll review and coordination, and general ledger and reconciliat
• ions Complete and approve balance sheet reconciliations (cash, investments, A/R, prepaids, fixed assets, A/P, debt, lea
• ses)
  Complete and approve credit card coding and financial transact
• ions Ensure proper internal controls and accounting proced
• ures Oversee financial systems and integrations (e.g., Blackbaud, tuition syst

Audit, Compliance, and Regulatory Repor

• ting
  
  Lead annual audit preparation and coordina
• tion Prepare and submit IRS Form 990, state filings (e.g., VA 102), and 1099 repor
• ting Ensure compliance with debt covenants and lender requirements, and regulatory and accreditation stand
• ards Maintain and update the Accounting Procedures Ma
• nual Oversee financial documentation and audit readi

Finance Committee and Govern

• ance Prepare materials and reports for Finance Committee meetings (quarte
• rly)
  Provide financial insights and recommendations to leadership and B
• oard Support governance responsibilities through accurate and timely repor

Contracts, Risk Management, and Insur

• ance Review and approve contracts, including indemnification clauses, cancellation terms, and financial risk expo
• sure Oversee insurance renewals in collaboration with leader
• ship Ensure appropriate risk management practices are in p

Retirement Plan and Benefits Financial Overs

• ight Oversee retirement plan compliance and reporting, including Form 5500 and 8955 fil
• ings Participate in annual meetings with retirement plan advi
• sors Ensure financial oversight of benefit programs in coordination wit
• h HRMonitor cost and financial impact of benefits offer

Programs Program Financial Oversight (Tuition, Auxiliary, Extended

• Day)
  Oversee tuition billing structures and adjustments, and Extended Day and auxiliary program financ
• ials Approve and monitor fee uploads to tuition management systems and in-year billing updates and cha
• nges Collaborate on camp and auxiliary program pricing, staffing, and collect
• ions Review enrollment vs. billing alignment for prog

Systems, Process…