Administrative Assistant Annapolis, MD

Job Title: Administrative Assistant

Location: Annapolis, MD

Schedule: Full-Time | Monday-Friday, 7:00 AM - 3:30 PM

Pay Rate: $21 - $24/hour (based on experience)

Industry: Construction

Recruitment: Contract-to-Hire via Ultimate Staffing Services

Our client, a well‑established and respected construction firm in Annapolis, MD, is seeking a highly organized and detail‑oriented Administrative Assistant with prior experience in the construction industry. This is a fantastic opportunity for someone who thrives in a fast‑paced, team‑oriented environment and is ready to support a growing operation.

• Maintain and organize physical and digital filing systems
• Update, track, and manage construction contracts and related documentation
• Provide administrative support to the accounting department, including assistance with Accounts Payable tasks
• Respond to inquiries from clients and vendors professionally and promptly
• Facilitate clear communication across departments, ensuring alignment and timely information sharing
• Perform general administrative tasks such as data entry, document preparation, and internal coordination

• Previous administrative experience in the construction industry is required
• Strong understanding of construction documentation and terminology
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize deadlines in a dynamic work environment
• High attention to detail and strong organizational skills
• Quick Books experience is a plus

• Friendly, collaborative team environment
• Opportunity to contribute to impactful construction projects

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.