Election Program Trainee

Overview

GRADE
SBE 0010

LOCATION OF POSITION
Kent County Board of Elections
135 Dixon Dr.
Chestertown, MD 21620

NATURE OF WORK:
An Election Program Trainee performs the entry level of work for specialized data processing, technical, and clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures of the election office and all election related programs. Employees develop a thorough understanding of one or more of these programs by performing a variety of duties utilizing one or several election related software systems.

Employees do not supervise other positions.

Employees receive close supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise tact, discretion and judgment. Confidentiality is emphasized by their supervisor. Some tasks may require travel to schools, nursing homes or other facilities and may include evenings and weekends, particularly prior to and following an election.

Positions are evaluated by the classification job evaluation methodology. The use of this method involves comparing duties to the job criteria in the Nature of Work and Examples of Work sections of the class specification.

The Election Program Trainee, Election Program Assistant I and Election Program Assistant II differ by degree of supervisory control. The Trainee learns under close supervision;
Assistant I under moderate supervision;
Assistant II may lead other staff or perform advanced duties under general supervision.

• Learns to perform accurate data entry following the processes and procedures of the Statewide Voter Registration System
• Learns to prioritize work to assure timely completion of data processing tasks in accordance with office policies and procedures
• Learns to identify and report discrepancies and issues
• Learns to register voters and respond to voter registration inquiries
• May learn to assist in recruitment of election judges to staff polling places
• May learn to assist in organizing and implementing training sessions following established policies and procedures
• May learn to assist with voting equipment maintenance, inventory and preparation
• May learn to assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures
• May learn to assist in maintaining inventory and office supplies
• May learn to assist in accepting and processing candidate and committee filings
• May provide the full range of specialized clerical work in a local election office
• Performs other related duties

• Knowledge of word processing, personal computer, Microsoft Office and other office software
• Skill in maintaining accurate and detailed records
• Ability to learn and apply State and Federal election laws, regulations, policies and procedures
• Ability to remain organized while performing multiple functions or tasks
• Ability to maintain workflow despite frequent interruptions and changing priorities
• Ability to communicate effectively and tactfully and maintain confidentiality
• Ability to develop and use independent judgment in applying election laws, rules and procedures
• Ability to meet time sensitive deadlines and demands

THIS POSITION WILL REQUIRE EXTENDED HOURS DURING CRITICAL ELECTION TIMES.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of general office experience including data entry, record filing and maintenance, multiline phone use, general computer skills and email software. General clerical, data processing, technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls.

Note: Candidates may substitute thirty credit hours from an accredited college or university for the required experience.

• Customer service experience (face to face, phone, and email)
• Experience working in a fast paced…