Facilities Coordinator; EX

St. Mary’s Annapolis seeks candidates for a Facilities Coordinator
. The Facilities Coordinator serves as a key partner to the Facilities Director, providing high‑level administrative, operational, and project support to ensure the effective stewardship of St. Mary’s Parish and Schools’ campus and resources. This role blends executive‑level coordination with hands‑on facilities and operations management.

The ideal candidate is a proactive problem solver, an exceptional communicator, and a highly organized professional who thrives in a fast‑paced environment. Working closely with the Facilities Director, this individual will help drive projects forward, coordinate vendors and compliance efforts, manage logistics, and serve as a central communication hub between the facilities team and the parish and school community.

This position requires someone who takes ownership, anticipates needs, and genuinely cares about supporting the mission of St. Mary’s Parish and Schools through excellent operational leadership and service.

• Manage day‑to‑day general operations and logistics for St. Mary’s Parish & Schools Facilities Department.
• Assist Facilities Director in vendor procurement, project RFPs, bid review, proposal execution, and project scheduling.
• Coordinate with Facilities Director and Manager to ensure smooth operations across all areas.
• Assist with yearly audits, permits and inspections within the facilities department, including water testing compliance with the State, elevator compliance, yearly overhead suppression compliance, yearly extinguisher compliance, yearly fire & burglar alarm system compliance, boiler systems at all locations, and grant compliance reports.
• Issue parking passes and manage key fobs for parish employees.
• Schedule annual vendor contract reviews with Facilities Director.
• Facilitate communication internally with the Facilities team and the school parish community through the work request portal.
• Coordinate service request visits on properties and act as liaison between facilities and outside vendors/contractors.
• Monitor campus camera and security systems.
• Monitor copiers and postage machines throughout campus, including service calls and supplies.
• Monitor and schedule campus‑wide space management system (Espace) and oversee scheduling for all ministry groups.
• Maintain the Facilities calendar.
• Handle logistics and facilities‑related functions during office closures, such as holidays or special events.
• Manage sprinkler system (automatic rain), including winter shut‑off, spring turn‑on, and scheduling seasonal tune‑ups.
• Document processes and keep maintenance records.
• Perform other duties as assigned.

• High school diploma or equivalent; minimum of three years of experience in facilities management or logistics coordination.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to establish priorities and organize work effectively.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Proficiency in office software, including Microsoft Word, Excel, and Outlook.
• Practicing Catholic preferred.

$55,000 - $58,000, annualized.

Health, dental, and vision coverage; employer‑paid life and disability insurance; automatic enrollment in the 403(b) plan with employer contribution; and generous paid holiday, sick and vacation leave.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.