Fiscal Accounts Clerk Ii Job Annapolis area,Maryland USA,Administrative/Clerical

Position: FISCAL ACCOUNTS CLERK II

Position Overview

This position is responsible for reviewing, initiating and processing to completion all fiscal and administrative work for the Central Service Division of the Maryland Department of Agriculture. Central Services includes the Office of Procurement and Contract Services, Fleet Management, Automotive Services, and Buildings and Grounds Maintenance.

Position Duties

Manage all invoices for Unit 11; review invoices for accuracy; verify quantity of items purchased against receiving reports; compare invoices with purchase orders or contracts; complete a coding slip for each invoice with detailed, accurate information using the appropriate coding structure; attach necessary supporting documentation; ensure invoices and coding slips are completed accurately and in a timely manner; route invoices to Fiscal Service for processing and follow up as needed.

Lead purchaser for Administrative Services; hold a corporate purchasing card to procure office supplies, janitorial supplies and other goods and services; perform data entry into the State’s Financial Management Information System (FMIS); proactively track contracts for Unit 11 and maintain record files in conformance with the State’s procurement laws, regulations, and policies.

Manage all mail for Central Services, sort and route to appropriate staff; review automotive services work orders and determine the correct program for charge reconciliation; manage copiers and meter readings; assist the Inventory Control Officer with tagging purchased assets and entering them into the fixed asset database; assist with the annual fixed asset physical inventory; assist in the preparation of annual reports such as MBE and Green Purchasing reports.

Assist with preparing monthly reports and reconciling the use of Central Services' pool vehicles; assist with receiving, picking up, and sorting incoming mail and packages; use the postage machine; assist loading dock duties; serve as back-up support at the front reception desk; provide general administrative support for Central Services and Unit 11; perform any other duties as assigned.

Minimum Qualifications

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:
Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

A minimum of five courses or six months of accounting-related training in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Desired or

Preferred Qualifications

Experience in Accounts Payable process with State of Maryland’s Financial Management System (FMIS).
Experience in Accounts Payable and/or Accounts Receivable process into a database system such as Oracle, People Soft Financials, Access, and/or Excel.
Experience in reviewing invoices for payment, expense accounts for reimbursement and preparing daily deposit.

Bargaining Unit Status

Benefits

STATE OF MARYLAND BENEFITS

#J-18808-Ljbffr