Events Production Coordinator

Production Administrator

Join the Team at Unionwide

Are you highly organized, detail-oriented, and passionate about helping large-scale events come to life behind the scenes? Unionwide is seeking a Production Administrator to support our event production team in managing conferences, national meetings, and large-scale events for our clients.

This role is perfect for someone who thrives in a fast-paced environment, enjoys coordinating details, and takes pride in keeping projects organized and running smoothly.

• Prepare meeting agendas and take detailed notes

• Maintain digital project files

• Assist with timelines, task tracking, and deliverables

• Support producers and project managers throughout event planning and execution

• Help prepare presentations, proposals, and reports

• As directed by the production team, communicate with vendors and venues

• Prepare invoices for small events

• Maintain production and event calendar

• Assist with setting up tasks in Microsoft Planner

• Assist with final billing support

• 2–4 years of experience in an administrative support role for the production of events, or operations experience

• Strong organizational and managing multiple tasks

• Excellent written and verbal communication

• Ability to manage multiple deadlines

• Proficiency in Microsoft Office, Planner and Teams

• Experience with Smartsheet and Quick Books a plus

At Unionwide, we create impactful events and conferences that bring people together nationwide. You'll work with a collaborative team in a dynamic environment where organization, creativity, and teamwork are valued.

If you enjoy supporting successful event productions from behind the scenes and want to grow in the event production industry, we'd love to hear from you.

Unionwide LLC is an Equal Opportunity Employer