Administrative Aide Job Annapolis area,Maryland USA,Administrative/Clerical

Position: ADMINISTRATIVE AIDE

Introduction

The Maryland Department of General Services (DGS) supports state and local government agencies, local non‑profit organizations and citizens of Maryland, by providing facilities management, real estate, surplus property services, security, and law enforcement for state buildings. DGS is responsible for facilities engineering, design, construction services, contract administration, and procurement.

Grade

ASTD
11

Location of Position

Annapolis State Office Complex
29 Saint Johns Street
Annapolis MD 21401

Main Purpose of Job

The primary purpose of this position is to provide administrative support to the Division Commander of the Field Operations Bureau of the Maryland Capitol Police, as well as to all members of that Bureau. The individual supports the agency’s mission by facilitating and documenting departmental activities and ensuring effective communication.

Responsibilities

Assist in processing and maintaining all records related to the Annapolis Division, including payroll, personnel files, performance evaluations, training records, and certification records.
Act as liaison responding promptly and accurately to special requests made by the Chief of Police, members of the Maryland Capitol Police headquarters division, Department of General Services, and the public.
Transcribe taped police interviews in cases of incidents, complaints, or allegations made against the department and staff.

Minimum Qualifications

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Four years performing secretarial or clerical work involving typing duties.

Notes:

Additional secretarial or clerical experience may be substituted on a year‑for‑year basis for the required education.

Thirty credit hours with a major in secretarial science or office technology may substitute at the rate of thirty credits for one year of experience, up to two years of required experience.

Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes for the required experience on a year‑for‑year basis.

Preferred Qualifications

Experience establishing, revising, and implementing office procedures.
Experience managing telephone calls, welcoming visitors, and coordinating appointments and interviews.
Experience maintaining the confidentiality of records and reports.

Special Requirements

Demonstrate the ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute.

Benefits

Tuition reimbursement, if funding is available, for those who qualify.
Free mass transit in Baltimore & Annapolis.
Generous paid leave that increases with years of service.
Paid holidays.
Health coverage with low out‑of‑pocket costs.
Employee & employer contributory pension plan.

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