Branch Event Coordinator

Position: BRANCH EVENT COORDINATOR
Job Overview:

The Event Coordinator (EC), is part of one of Selects Event Teams, administratively supports the event team, and works closely with internal departments around planning for and executing projects of various scope and size. This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information. Ideal candidates will be detail-oriented, responsive, reliable, have the ability to prioritize various tasks and will enjoy working in a fast-paced environment.

Adherence to deadlines and great planning/follow through is a must.

Duties & Responsibilities:

Event Lifecyle Administration:

Manage job-specific information throughout the entire event lifecycle

Create and maintain equipment reservation tickets

Complete job costing for each event and update with actuals costs after event is complete

Create job folders and make sure they are kept up to date with all relevant documents

Write customer proposals

Job closing and submittal of contracted services invoices for payment

Client Invoicing and collecting payment

Act as liaison and facilitate communication between sales team and operations as needed

Process Adherence:

Adherence to all company policies and procedures

Team expert on the process related to the event lifecycle

Ensure team members in the field are following applicable policy and procedure

Customer Service:

Provide high level of customer service and professionalism

Serve as second point of contact for clients after Event Sales Consultant Collaboration and Teamwork:

Establish strong working relationships with each team members as well as other employees within Select Event Group Provide training and support to other members of assigned team including Event Sales Consultants and Event Coordinators/Operations Coordinators and Field crew Demonstrate a help first mentality when issues arise

Qualifications include:

High School Education and 2 years of relevant experience (JR.), Bachelors Degree Preferred Demonstrated ability to communicate

Excellent listening, verbal, and written communication skills

Self-Motivated and able to thrive in a results driven environment

Proven ability to administratively manage multiple projects at a time while paying strict attention to detail

Must be organized

Must be ethical

Must be able to assess situations and make decisions based on urgency and risk

Must be able to set priorities, determine strategies and solve problems

Critical thinking skills

Attention to detail and adherence to deadlines

Experience with Microsoft Office Suite Self-Starter, Takes Initiative Teamwork/collaboration

Interpersonal skills
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