Temp: Programs Clerk - Service Learning

Clerk:
Programs Temporary

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

Essential duties/responsibilities:

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.
• Makes copies of all documents for parents, teachers, and staff members included in student case.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.
• Performs other related duties as assigned within the same classification or lower.

Minimum qualifications:

• High School Diploma or Equivalency Certificate required.
• One (1) year office, clerical, secretarial and/or computer experience required.

Knowledge, skills, abilities and other characteristics:

• Judgment, initiative, inter-personal, organizational, and problem-solving skills.
• Ability to successfully manage multiple tasks simultaneously.
• Organizational, analytical, and planning skills.
• Demonstrated oral and written communication skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite
  -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Physical demands/working conditions:

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision:

• No special vision requirements

Work environment:

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise level:

• Moderate: between 1/3 and 2/3 percent of the time

Weight & force: lifting and carrying requirements:

• None:

Travel requirements:

• N/A