Senior Clerical and Administrative Assistant

Clerical and Administrative Support Specialist

US Federal Solutions is seeking a detail-oriented Clerical and Administrative Support Specialist to support the SAF/FM. This role provides essential administrative and operational support to a highly structured organization responsible for Air Force financial management. The ideal candidate is organized, responsive, and comfortable supporting senior government staff in a fast-paced environment.

This position plays a key role in keeping SAF/FM operations running smoothly through strong administrative execution, clear communication, and reliable follow-through.

Administrative & Cla​​rical Support

• Provide day-to-day clerical and administrative support across a wide range of executive and office support functions.
• Maintain a thorough understanding of SAF/FM’s mission, objectives, and organizational structure to support effective coordination and communication.
• Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff.

Correspondence & Documentation

• Prepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution.
• Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments.
• Track and manage correspondence and suspenses using approved databases to ensure deadlines are met.
• Document and update internal standard operating procedures related to clerical and administrative processes.

Meetings, Conferences & Events

• Plan, coordinate, and support on‑site and off‑site meetings, conferences, and events for SAF/FM leadership and staff.
• Support high-level meetings including FM All Calls, staff meetings, executive sessions, and conferences by coordinating venues, attendees, schedules, and logistics.
• Prepare slide templates, preview binders, and meeting materials.
• Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment.
• Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow‑up action items.

Scheduling & Facilities Coordination

• Schedule and maintain calendars for assigned meeting spaces within the organization.
• Coordinate meeting logistics and de‑conflict schedules to ensure appropriate attendance.

Records & File Management

• Maintain electronic and hard‑copy files in accordance with approved guidelines and Air Force policy.
• Manage compliant electronic filing and data storage systems in accordance with AFI 33‑322.

Executive & Stakeholder Interface

• Serve as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately.
• Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities.
• Participate in meetings and conferences to support documentation and coordination needs.

Office Operations & Travel Support

• Order and maintain approved office supply inventories using established processes.
• Assist assigned staff with official travel requirements in accordance with government procedures.

Office

Hours:

• 0800 to 1700 Monday through Friday
• Onsite at Joint Base Andrews

• Must have a minimum of 3 years applicable experience.
• Must have an AS degree at a minimum.
• Extensive experience providing clerical and administrative support to senior government or military leadership.
• Familiarity with Air Force customs, courtesies, and senior leader protocols.
• Strong written and verbal communication skills with a high standard for quality and professionalism.
• Comfort interacting with general officers, senior civilians, and industry executives.
• Exceptional attention to detail, discretion, and organizational skills.
• Ability to manage competing priorities in a deadline‑driven environment.

• Employer‑provided paid medical, dental, and vision insurance.
• Employer matching 401K plan.
• PTO.
• 11 federal holidays.
• Additionally voluntary benefits to include short/long term disability, term life, and AD&D insurance.