Technician: Community Schools

Technician:
Community Schools

Performs responsible and complex budget and accounting duties in support of the work of Community Schools sites and members of the professional staff. Work involves processing budgets, purchasing paperwork for community school sites, and establishing and maintaining detailed office records for community school audits and reporting. This position will require the incumbent to have a detailed knowledge of the Advantage Financial System, county accounting, purchasing and payroll procedures, and knowledge of the Community Schools wraparound services and grant allowable expenses.

Supports school financial secretaries and community school program managers in navigating required processes for grant spending.

Essential Duties/Responsibilities

• Performs complex financial and budget management responsibilities, including monthly budget reconciliations and maintaining expenditure justification documentation for assigned Community Schools sites.
• Prepares purchase orders, maintains financial records and receives deliverables. Performs purchasing procedures in accordance with published guidelines. Enters price agreements, small procurement and requisitions for assigned Community Schools sites.
• Maintains ordering paperwork for assigned Community Schools sites. Submits required documentation to accounting for payment of delivery orders, small procurements, and requisitions.
• Works with office and school professional staff to monitor assigned Community Schools budgets. Researches inquiries from departmental staff regarding purchasing, budgeting, accounting, consultant agreements, and contract development.
• Establishes, compiles, and maintains confidential records/files related to Community Schools. Creates, composes, and types correspondence and related transmittal documents. Prepares reports and other grant related documents for distribution, as needed
• Assists the Director of Community Schools by compiling audit documentation and preparing budget reports as needed.
• Assists the Director of Community Schools with training related to Community Schools grant management processes.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

• Associate's Degree in related field of education from a regionally accredited college or university required;
  Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
• Three (3) years administrative experience with proven knowledge and application within the related field required;
  Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Thorough knowledge of the Board of Education and school operations, policies, and procedures.
• Thorough knowledge of modern office practices and procedures, including strong written communication skills to include the use of business English in spelling, grammar, and usage.
• Ability to maintain confidential and important operating records.
• Ability to exercise initiative, tact, and good judgment in dealing with Board of Education personnel, school administrators and staff, contractors, and/or outside agencies, and the general public.
• Knowledge of Blueprint law compliance and COMAR regulations in regard to budget and funding approval is strongly encouraged.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite
  -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required

Licenses and Certifications

• Employee must retain active licenses, certifications, and enrollment as a condition of employment.

Physical Demands/Working Conditions

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

• None:

Travel Requirements

• N/A