Executive Secretary: Administrative Legal

Anne Arundel County Public Schools Legal Office
- Central Office
- Annapolis, Maryland Open in Google Maps

Starting Date: To Be Determined

Title Code:

Executive Secretary:
Administrative Legal

JOB SUMMARY
Performs administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments.

• Maintains the law library. Assists in legal research of federal and state laws in preparation of correspondence, hearing documents, and PowerPoint presentations. Prepares, assembles and summarize information from files, newspapers, journals, documents, exhibits and other resources for appeal hearings, mediations, and meetings.
• Maintains multiple complex calendars, and arrange meetings, conferences, and travel.
• Serves as the liaison between the school system community and the office.
• Assists with the preparation of letters, memoranda, confidential information, correspondence, and synopsis of legal decisions.
• Maintains various administrative policies and procedures such as filing systems, schedules, meeting minutes, agendas, information requests and other items.
• Analyzes and assesses services and operations and makes recommendations.
• Oversees office telephone coverage and coordinates alternative coverage.
• Identifies, expedites, and follows up on work priorities.
• Assists in preparing and maintaining the budget for the office.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or Equivalency Certificate required;
• Some College Level Courses specialized training in administrative support acquired through business school or college required;
• Associate's Degree in related field of education from a regionally accredited college or university preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

• Five (5) years responsible and diversified administrative and/or secretarial experience required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

• Demonstrated proficiency with word processing, spreadsheets, database management and desktop publishing programs.
• Ability to exercise tact, discretion, cooperation, and maintain confidentiality in interacting with others.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to work effectively in fast-paced and deadline driven environments, handle multiple tasks, respond to changing priorities, and organize and manage executive schedules and logistics.
• Ability to…