Executive Administrative Assistant

Job Title:

Executive Administrative Assistant

Department:
Executive

Reports To:

Chief Executive Officer (CEO) FLSA Status:
Exempt

Location:

Annapolis, MD Salary: $60k-$75k

At Smartlink, we believe exceptional people create exceptional results. Guided by our core values,
Creating Customer Fanatics, Innovate and Create, One Team, We Are All In, and Safety Leads to Success
, we foster a culture where driven, ambitious individuals are empowered to make an impact, grow their careers, and help drive our success.

We are a fast-paced, high-performance organization where accountability, teamwork, and innovation are expected and rewarded. This is not a traditional 40-hour workweek environment. Success often requires flexibility, dedication, and a willingness to go above and beyond to deliver for our customers and teammates.

In return, you'll be surrounded by talented professionals who challenge and support one another, with opportunities for career growth, skill development, and meaningful contributions that make a real difference.

If you're competitive, motivated by achievement, and ready to be All In, Smartlink offers more than a job. It offers the opportunity to build an exceptional career while helping shape the future of our industry. If you're ready to be All In, we invite you to join us and help shape the future of Smartlink.

The Executive Administrative Assistant provides high-level administrative support to the CEO. This role is responsible for maximizing the efficiency of the assigned executive by managing priorities, conserving time, and serving as a trusted internal and external representative. Acting as the executive’s primary point of contact, the Executive Administrative Assistant supports a strong and professional organizational image. Responsibilities are diverse and may include screening and directing communications, managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and supporting customer and stakeholder relations.

• Champion Smartlink’s beliefs and values through everyday actions.
• Complete a broad variety of administrative tasks to facilitate the executive’s ability to effectively lead the company including: managing an extremely active calendar, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans and itineraries, making and answering phone calls, receiving and prioritizing mail, compiling documents, and building presentations.
• Plan, coordinate, and ensure the executive’s calendar is followed and respected in a gatekeeper role; schedule complex activities such as meetings, extended travel, dinners, and other company activities, develop itineraries and agendas, book transportation, and arrange lodging and meeting accommodations.
• Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately; act as a barometer, having a sense for issues taking place in the environment and keeping the executive updated.
• Successfully compose and finalize professional correspondence, legal documents, meeting minutes, business plans, memos, letters, and other documents, using experience and judgement to determine what should be included in each.
• Communicate on behalf of the executive including screening and answering phone calls, letters, and e-mails, taking messages, and fielding/answering all routine and non-routine questions; prioritize calls that need to be returned directly by the executive.
• Prioritize conflicting needs on behalf of the executive; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with…