Utilities Pretreatment Program Specialist; Program Specialist

Position Description

This is program management support work carrying out assignments in the Industrial Wastewater Pretreatment Program. The position requires knowledge of a range of program duties to perform recurring assignments involving standard principles and practices.

The occupational field of program management work involves directing or carrying out assignments in one or more programs or management staff functions that are directly related to the agency's mission of providing services to County residents. This field of work is distinguished from management‑support functions such as personnel, budgeting or other administrative‑type tasks which are designed to facilitate the activities of other employees providing direct services.

The majority of contacts are with employees in the same or other departments and agencies of the County government, State and Federal agencies, non‑profit and private sector organizations or citizens. The purpose of the contacts, which normally are of a cooperative nature with both parties working toward mutual goals, is for coordinating or resolving program operating problems and/or providing technical or subject‑matter information.

The employee independently plans and carries out the aspects of program implementation and resolves problems and deviations in accordance with policies and program practices. The work involves a range of recurring problems and issues requiring the employee to decide on factors that must be identified and analyzed to determine relationships with existing criteria. Work output affects the social, physical or economic well‑being of program participants or recipients of services.

The work is primarily sedentary, is performed in an office environment and presents no significant hazards. The work may include onsite inspections and possible spill or overflow incidences. Employees may have supervisory responsibilities.

• Provides support for and liaisons with various citizens' committees, community groups, and advisory councils; ensures requests from the public are handled in a timely and effective manner; prepares meeting summaries; identifies issues requiring further action.
• Directs the collection and maintenance of data vital to operations; coordinates data updates with other County departments; and maintains detailed data in third party mapping applications.
• Provides program support by establishing and maintaining mechanisms/databases to track program activity; generate reports; process data, billings, and payment vouchers; verify data or identify inaccuracies in data; and monitor changing trends and patterns.
• Monitors specific or selected aspects of contracts and makes recommendations on the acceptability of program services; serves as a liaison between contractor and user agency by receiving complaints and resolving problems concerning contract performance or costs.
• Determines eligibility for program services, based on the review of applications, including the supporting documentation and review of program regulations and guidelines; and verifies data provided by the applicant.
• Assesses training and staff development requirements and designs programs to address such needs.
• Drafts and oversees distribution of program promotional materials including public service announcements to local newspapers, special correspondence to employers, and meetings with potential program participants to encourage enrollment.
• Tracks and reconciles budget and purchasing; generates reports on statistical information to monitor budget trends and percentage changes.
• Prepares workload surveys and recommends changes in work distribution, assignment of functions, and other related matters.
• Performs related duties as required.

• Knowledge of the program areas related to the Industrial Wastewater Pretreatment Program.
• General understanding of applicable County, State, and/or Federal regulations and procedures, as required.
• Knowledge of evaluating permit applications and permit writing.
• Knowledge of contract, administration, and monitoring, as required.
• Ability to act…