Procurement Specialist

Position Objective

The Procurement Specialist will purchase supplies, services and equipment for assigned departments and categories. The role coordinates all purchasing activities with health system personnel and suppliers, using the bidding process, group purchasing contracts, health system contracts and negotiation skills to secure the lowest possible price while maintaining acceptable quality, delivery, and service. The specialist works collaboratively with supply chain colleagues and departmental leadership to organize, schedule, and execute daily supply chain activities across the health system, using contract management systems, GPO systems, and various supply chain software applications.

Skilled in supplier relationship management, the specialist documents cost savings and containment achievements, and strives for quality improvement and superior customer service.

• Responsible for all functions within the procurement system including ordering, documentation processing (invoices, packing slips, purchase orders), cost/freight tax/general ledger coding, operation of People Soft and GHX systems, credits, accrual reports, file maintenance, and other supplier‑related functions in a timely and accurate manner.
• Ensures all purchase requisitions are completed correctly by department requisitioners, with correct items ordered to ensure contract compliance and best pricing while balancing inventory availability, approved People Soft items, under‑contract items, or special requests that require competition and sourcing.
• Proactively communicates with colleagues, customers, and suppliers, informing end‑user customers of order status and ensuring optimum service. Acts as primary liaison for Luminis Health between requestors and suppliers, keeping managers and leadership apprised of significant issues.
• Assists in product selection, evaluation, and supplier preference processes; researches product literature to evaluate products and suppliers, monitors special requests, and supports decisions for best supply chain outcomes.
• Handles purchasing of products and equipment, reviewing purchase requirements, researching supplier sites or software applications such as ECRI, comparing prices and quality, locating suppliers with product availability, negotiating with sales reps, and performing cost analysis on new or alternative products.
• Monitors price increases to ensure they align with accepted practice and contract requirements; works with Clinical Value Analysis Manager as needed and locates alternative sources when necessary, advising management of any atypical issues.
• Negotiates best pricing with suppliers, assists in formal bid processes, and supports RFP processes when required.
• Resolves back orders and advises end users of changes or delays, working closely with the Manager of Clinical Value Analysis and end‑user departments to find acceptable substitutes.
• Prepares reports for leadership documenting cost savings and other trends upon request.
• Functions on a temporary or as‑needed basis as vacation or holiday relief for other departmental staff; performs other related duties such as supporting inventory procurement, capital equipment and service purchase order creation, or issuing complex “bill‑only” purchase orders for clinical procedure areas.
• Exhibits excellent verbal and written communication skills.
• Demonstrates working knowledge of Microsoft Outlook and other Microsoft Office tools;
  Excel proficiency desired and proficiency in use of computerized procurement software.

• Associate’s degree, bachelor’s degree, or equivalent years of experience.

Employees in this position are reasonably expected not to be exposed to blood‑borne pathogens. The physical demands and work environment described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

$25.09 — $37.64 USD

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1,000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full‑time employees
• Wellness Programs
• Employee Assistance Programs and more
• Benefit offerings based on employment status