Development, Marketing & Communications Assistant

Development, Marketing & Communications Assistant

Full‑Time, Hybrid

The Chesapeake Bay and our region’s other natural resources are one of the nation’s greatest assets, and at the Chesapeake Bay Trust (the Bay Trust), we believe getting the community involved is key to restoring and protecting our watersheds. Our tagline, “Empowering people, Restoring nature” perfectly describes who we are:
We deliver resources to communities on the ground who lead and sustain their own projects that improve their communities as well as natural resources.

The Chesapeake Bay Trust seeks an organized, detail‑oriented, and enthusiastic Development, Marketing & Communications Assistant to support fundraising, marketing, communications, board engagement, and administrative operations. This position plays a central role in helping the Chesapeake Bay Trust strengthen relationships with donors, partners, board members, and the public while ensuring the day‑to‑day operations of the Development, Marketing & Communications team run efficiently.

The successful candidate will combine exceptional organizational skills with strong writing abilities and project management to support fundraising initiatives, marketing campaigns, special events, board meetings, and executive administration. This is an ideal opportunity for someone interested in nonprofit fundraising, communications, or organizational management within the environmental sector, and will provide exposure to a variety of constituencies, including elected officials, donors, and members of the general public.

This person will be a key member of a high‑energy, collaborative team of 40+ who work diligently to advance the Bay Trust’s mission and daily consider the Bay Trust’s core values of grantee focus, accountability and transparency, inclusiveness, collaboration, and innovation. The Development, Marketing and Communications Assistant reports to the Vice President of Communications and Advancement and works closely with the President, Development staff, and Board of Trustees.

This is a full‑time, salaried position (40 hours per week).

• Maintain, audit, and improve the quality of donor records in Raiser's Edge, including gift entry, data cleanup, duplicate management, and reporting.
• Prepare gift acknowledgements, donor correspondence, solicitation materials, and stewardship mailings.
• Conduct prospect research and prepare donor profiles for cultivation opportunities.
• Support donor engagement meetings with staff (Director of Development, Vice Presidents, President, and other staff), including owning scheduling, briefing materials, research, and follow‑up.
• Support annual giving campaigns and other fundraising initiatives.

• Draft and edit newsletters, email campaigns, blog posts, social media content, website content and other print and digital communications.
• Design basic graphics and promotional materials using Canva and other design tools.
• Support as needed tactics for other key revenue streams including the Chesapeake & Coastal Bays License Plate (the “Bay Plate”) and Chesapeake Bay and Endangered Species Fund on the Maryland tax form.

• Coordinate logistics for events at the Chesapeake Bay Trust Green Headquarters including guest registration, invitations, catering, and event materials.
• Support the annual Treasure the Chesapeake Celebration fundraiser in May, including its silent auction. Assist with sponsor solicitation and communications, web page updates, signage and other print materials, and other event logistics.
• Represent the Chesapeake Bay Trust at community events, networking receptions, and other opportunities.