Travel Clerk III

Position Title:
Travel Clerk III

Division:
Potawatomi Training

Location:
Anniston, AL

Compensation Plan: SCA

Employment Class:
Full Time-Regular

The Travel Clerk III is responsible for coordinating and securing travel itineraries, adding vouchers for reimbursement, and arranging travel for all students attending training at the Center for Domestic Preparedness (CDP) and the Noble Training Facility (NTF).

• Prepares and places orders for tickets through National Travel. Verifies all ticket information and files appropriately. Reroutes to stay within FED travel regulations, time requirements, costing, mileage.
• Receives and verifies invoices to determine exact ticket costs and reconciles ticket cost for each class.
• Creates travel authorizations for each student receiving training. Prepares supporting documentation and makes changes as required, submitting those documents in a timely manner to the Team Lead for verification.
• Creates travel vouchers for each student requesting travel reimbursement. Prepares and presents travel briefings to students to explain the completion of the travel voucher and the process to submit receipts. Gathers and organizes, verifies all documentation to support proper reimbursement within federal guidelines.
• Provides students with all necessary documents to prepare for training, including flight itinerary, using the Student Portal and email when necessary. Communicates with students to complete the voucher/reimbursement process.
• Prepares and completes training reconciliations for each class, verifying charges in travel management to match received invoices. Reports to the Team Lead/Assistant Team promptly for final class credit card reconciliation.
• Prepares and submits final class documents to verify total numbers.
• Maintains and updates the class board daily with current training calendar information.
• Accommodates a flexible work schedule to include weekends and evenings, to conduct in-processing briefings and additional duties of the in-processing clerk.
• Other duties as assigned.

• High school graduate or GED equivalent required.

• Advanced training and/or certification in computer software applications, including Microsoft Office (Word, Excel, Access).
• Performs detailed tasks under time constraints while maintaining an organized and clean workspace.
• Exhibits excellent oral and written communication skills.
• Can lift up to 50 lbs.

Potawatomi Training, LLC is an equal opportunity employer. Potawatomi Training, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.