Contract Specialist​/Admin; Workday Exp

Position: Contract Specialist /Admin (Workday Exp)
Senior Contract Administrator – Functional/Process Focus This role will initially focus heavily on Workday contract data cleanup. The County currently has inaccurate contract information, which is creating downstream challenges for departments, including understanding contract status and processing payments. Key responsibilities / desired experience:
Review and clean up contract records/data within Workday. Troubleshoot inaccurate or incomplete contract information. Gather missing information from County departments and Procurement staff. Review contract documents and correctly identify/classify contract types. Understand the Workday Finance modules relevant to procurement/contracts. Understand processes occurring outside Workday that ultimately feed information into Workday. Understand procurement intake and contract processes. Identify opportunities for process and continuous improvement.

Understand compliance, records retention, and applicable state/federal regulations. Ideally have local government and/or Minnesota government experience. Work effectively with multiple departments, including public safety and community/human services. A major expectation is that this is a senior-level resource capable of operating independently, rather than simply performing administrative contract work Workday Environment The County has Workday Finance capabilities such as General Ledger and AP already live.

Support is organized by function, with functional leads for areas such as AP and Chart of Accounts/GL, along with Finance BSAs supporting business processes and technology. Procurement already has a functional lead but does not currently have a dedicated BSA, which is the gap this resource is intended to fill. Performance / Deliverable Expectations The County wants tangible evidence that the additional resources are generating value.

The contractors should therefore have defined milestones, deliverables and measurable outputs. Lindsey mentioned potentially tracking work through daily/weekly/monthly metrics, while Kathie emphasized tangible deliverables that can demonstrate completed work and help the County determine how to support the function sustainably in the future.