Special Events Coordinator

Locations

St. Francis Xavier University, Antigonish, NS , CAN

Position Title: Special Events Coordinator
Department: Conference & Special Events
Position Type: Full Time, Permanent
Classification: MPE Band C
Salary Range: $49,
Posting Date: June 17, 2026
Closing Date: July 17, 2026

StFX is a top ranking Canadian university and we are seeking a Special Events Coordinator to be a part of the Ancillary Services team. This opening is a full time position commencing as soon as possible. Reporting to the Manager, Conference Services, the Special Events coordinator will assist clients with planning and coordinating internal and external events. The primary function of this position is to ensure the client's requirements are determined and all expectations are met in a professional and courteous manner.

• Coordinating internal and external events
• Aid in preparation of business proposals and contracts with clients
• Coordinate client needs with multiple departments including but not limited to Food Services, Facilities Management, Information Technology Services, Liquor Services and external contractors to meet client requirements for meetings and events
• Provide accurate and detailed client information following event completion
• Weekend and evening work required

• A minimum Diploma in Hospitality, Business or equivalent
• Preference will be given to candidates with 2 or more years experience in a similar role. Experience in a University environment will be considered an asset
• Strong organizational skills
• Excellent interpersonal skills
• Problem and solution oriented decision making required
• Strong work ethics and success at working in a team environment
• Excellent written and oral communication skills
• Ability to handle multiple projects with tight deadlines
• Ability to multi-task and follow-up with an eye for detail
• MS office suite (Excel, PowerPoint, Word) experience helpful
• Experience working with and communicating to customers a must

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2

SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture  or .