Registrar- Cactus Canyon JHS

Job Title: Registrar

Department: Cactus Canyon Junior High

Reports To: Principal

FLSA Status: Nonexempt - At-Will Position

Position Status: Full Time Position/230-day work calendar

Location: Cactus Canyon Junior High

Receives, reviews, and types incoming transcripts, figures incoming grade point averages, and maintains all student records and transcripts by performing the following duties.

• Perform all registration procedures including receiving, reviewing, and preparing incoming transcripts.
• Figure grade point averages or enter appropriate information into computer programs for grades.
• Maintain student records and transcripts. Update enrollment lists and counts.
• Handle various tasks in the Registration Office including registration, withdrawals, attendance, concurrent enrollment, curriculum offerings, etc. Notify teachers of student withdrawals.
• Send copies of transcripts and withdrawal/transfer information to other schools or appropriate places.
• Interview incoming students to determine in-district status.
• Compose correspondence to various agencies regarding student records or handle dissemination of information over the phone to other schools, parents, staff, employment offices, etc.
• Distribute, collect, and file new student screening forms.
• Prepare county and state reports.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Ability to type at least 40 wpm. Clerical experience in an educational setting helpful. Working knowledge of computer programs and spreadsheets.

Clerical testing may be required for this position.

Must possess valid IVP Card.

Ability to read, analyze, and interpret district policy publications, transcripts, student records, professional journals, or governmental regulations. Ability to write reports, school correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of supervisors, students, parents, staff, other school employees, and the general public.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to bend, stoop, kneel, crouch and lift and carry up to 25 pounds. The employee frequently must move about the office or campus. The employee frequently is required to sit.

Specific vision requirements include close vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions.

Employees may be exposed to outside weather conditions including extreme heat or cold, wind and rain. High humidity and/or dusty conditions may also be present. Noise level is usually quiet.

In accordance with the Americans with Disabilities Act (ADA), Apache Junction Unified School District will provide reasonable accommodations to qualified individuals with disabilities. Applicants or employees who require accommodation to participate in the application process or to perform essential job functions are encouraged to contact the Human Resources Department.

Apache Junction Unified School District does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to maintaining an inclusive and respectful environment for all students, staff, families, and community members.